Finance Officer at Light Up Hope

Working under the supervision of the Accountant, the Finance Officer will support the organization's financial management by overseeing various responsibilities, including but not limited to budgeting, financial data entry, and maintaining accurate records within the accounting system. He/she will support the development and monitoring of budgets, ensuring that financial data is accurately recorded and updated in the accounting system, and preparing financial reports and analyses to aid in decision-making processes. Additionally, the Finance Officer collaborates with other departments to gather necessary financial information and supports internal and external audits to ensure compliance with regulations and standards.

Financial records

• Ensure accurate data entry of financial data into the accounting system.
• Record the actual spend on both the accounting system and the budget tracker
• Communicate any gap in the financial records to the respective staff
• Support the preparation of financial reports by providing the required data
• Review requests to ensure that they meet the financial requirements in preparation for payment and audit.
• Support in the maintenance of financial files.

Financial Controls

• Ensure clear audit trail of processed transactions and their linkage to the accounting system
• Implementation of any accounting and financial audit recommendations.
• Internal and external audit support.
• Ensure internal controls are established and maintained.
• Ensure maintenance of the general and subsidiary ledgers.

Budgeting

• Participate in the development and review of the programs’ budgets.
• Offer guidance to the program staff on the utilization of the program budget
• Support the budget tracking process to ensure proper utilization of the approved budget.

Payment Processing

• Process payment requests submitted by the programs and admin teams.
• Update the staff on the status of the payment requested
• Ensure that the staff are informed of the requirements for a payment to be processed.

Finance reporting and management accounts

• Ensure that the documents submitted for payment meet the required threshold.
• Develop monthly and annual project financial reports and monthly management accounts capturing expenditure against budget
• Create ad-hoc reports for various business needs
• Provision of information on the status of payment for each of their requests.
• Support the compilation and analysis of financial statements
• Manage cash controls as well as maintain bookkeeping up-to-date.
• Track investments and maintain relevant cash reserves.
• Oversee the preparation of all financial statements, invoices, proposals, etc as required.
• Ensure that financial transactions are properly updated and recorded.
• Manage the preparation of balance sheets, income statements, expense reports, etc.
• Ensure data integrity in all financial reporting.