Finance Officer at National Empowerment Network Of People Living With HIV/AIDS In Kenya (NEPHAK)

Roles & responsibilities

• The job is responsible for processing of financial transactions, maintaining financial records of the organization, providing adequate accounting information, ensuring compliance with financial policies, systems and procedures, maintain accounting controls, proper custody of financial records, and safeguarding the assets of the organization
• Reporting to the Finance Manager, the Finance Officer will be responsible for;
• Support the implementation of, and ensure adherence to financial management policies, systems and procedures Prepare monthly and annual books of accounts and records in a timely manner for annual and special audits.
• Assist in the coordination of external audit and lead the response to issues raised in the management letter. Maintain an accurate and up to date fixed asset register for the organization.
• Prepare financial statements and narrative as per specific donor reporting agreements and audit requirements and timescales. Ensure cheques, payment of vouchers and any supporting source/transaction documents are approved and authorized.
• Verify all payments for accuracy and ensure amounts are within budget provisions before submission for approval
• Making payments to creditors and Invoicing debtors and receiving payments on behalf of the organization
• Process monthly payroll including update staff records, effect deductions, and disburse of funds to respective staff bank accounts and other recipients
• Undertake monthly bank reconciliations and follow-up on outstanding issues including carrying out banking activities; ensuring funds are deposited in, and payments made from the right/designated accounts
• Monitor operations of bank accounts and track bank balances to manage liquidity, cash flow and availability of funds for issued payments
• Maintain up to date financial records in respect to all financial transactions including carrying out daily reconciliation on financial transactions captured in the financial records; updating in the accounting system and addressing issues and queries that arise from financial transactions without undue delay
• Effect and make timely remittance of statutory deductions to relevant authorities by the due dates without fail (e.g. PAYE., SHIF, NSSF, HELB, Provident Fund etc)
• Compile annual and periodic returns as per requirements and directives and forward the same to the relevant statutory and government departments to ensure compliance

Qualifications & Experience

• Bachelor's Degree in commerce (BCOM) or Business Administration majoring in Accounting or Finance

Specialized Training/Professional Qualifications

• Effective verbal, written, presentation and listening communications skills.
• Must be proficient in Excel and Microsoft Office packages
• Must maintain strict confidentiality in performing the duties of the Program Officer with high-level of integrity and honesty and be able to work under minimum supervision.

Competencies/Abilities/Skills Required

• Strong analytical skills.
• Ability to work independently and meet strict timelines.
• Ability to write in a clear and concise manner with strong interpersonal skills.