Finance Officer - Payables and Partners at Plan International

ABOUT THE ROLE 

• Finance Officer - Payables & Partners is responsible for supporting the accounts payable and maintaining strong financial relationships with partners and vendors. This role ensures that all payables are processed accurately and timely, in compliance with internal policies and external regulations. The role also plays a key role in supporting the financial aspects of partnerships, including contract management, financial reporting, and audits. The objective is to ensure the efficient handling of payables and to foster positive and effective financial partnerships. 

ACCOUNTABILITIES 

Payment Processing  

• Review financial transactions for completeness and submit them for approval. 
• Receives & reviews all fully approved bank payment requests for completeness, processes them in SAP, and uploads them on NBOL/bank for approval. 
• Review all partner advances requests, process payment, and subsequently process partner advances liquidations in the SAP advances module. 
• Prepares bank payments related to JVs 
• Processes fund requests for all approved travels and subsequent liquidations as per Plan policies 
• Monitors MPESA float and initiates timely replenishment 
• Issue remittance advice to payees 
• Ensure adherence to the accounts Payables Service Agreement Levels KPIs 

Reconciliation  

• Prepares monthly reconciliations and analyses of payables GL accounts 
• Analyse and clear all open items in receivable and tax ledgers. 

Period-end Processing  

• Timely filing of all the relevant documents  
• Review transaction postings and prepare correction journals for errors before period closure. 
• Prepare adjustment journals for accruals and expense prepayments and redistribute support costs to projects. 
• Prepare allocated financial reports on monthly, quarterly, and annual, including ad-hoc reports 
• Support audits in providing support and explanations for sampled transactions. 
• Posting of apportioned costs and allocated SSC costs to the respective entities  Posting of grant Journals and recharging of GH expenses monthly 
• Coordinates all Audit requirements and reports. 
• Ensure that all financial documents are correctly filed for easy retrieval 

 Intercompany Payments  

• Analyse recharges, allocate the charge codes, and initiate queries for unsupported recharges. 
• Process inter-company transactions and ensure reconciliation with different countries/IH. 
• Initiate queries for unsupported recharges, follow up on outstanding items, and prepare monthly status reports. 

 Grants and Partner management  

• Review partner liquidations/expenses and prepare project reports on monthly, quarterly, and annually, including ad-hoc reports 
• Prepare fully costed budgets for grants and modifications to budgets 
• Prepare project outlines for grants in SAP 
• Support in partner visits and expenditure verification exercise and report on findings. 
• Upload and create budgets for Partners on SAP 

Support program Audits for the partners 
Safeguarding  

Ensure that Plan International’s global policy for Safeguarding and PII policy for Preventing Sexual Harassment Exploitation and Abuse; and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures. 

TECHNICAL EXPERTISE AND KNOWLEDGE 

Essential Qualifications/Experience: 

• Bachelor’s Degree in Finance/Accounting related courses. 
• CPA (K) or other professional qualification in accounting. 
• Four years of relevant accounting experience, preferably in an INGO  
• Thorough knowledge of finance processes, systems, and principles. 
• Well-versed in computerized accounting applications. 
• Previous experience in usage of SAP or any major ERP system