Finance Officer at Ujamaa Africa

Position Summary/Objective: 

• Reporting to the Finance Director (FD), the Finance Officer will play a crucial role in budgeting, financial reporting, compliance, and ensuring efficient financial operations. This position involves close collaboration with other departments to maintain financial stability and transparency within the organization. He/She will further ensure accurate and timely postings and reporting on both receipts and payments according to the organization policies.

Role and Responsibilities

• Support program planning and ensure workplans, expenditures and procurement plans are aligned.
• Assists program staffs in tracking the budget expenditures and commitments in line with the approved spending plans and workplan.
• Analyze and reconcile financial reports focusing on burn rates and pipelines to inform the project leads.
• Collaborate with Project Leads to maintain accurate quarterly and annual budget forecasts, including, coordinating project budget transfers and expense re-allocations.
• Ensuring timely and accurate invoice processing maintaining coding and data integrity.
• Manages financial tracking systems in compliance with organizational policies and audit standards. This includes reconciliations of project personnel time allocations.
• Assist with financial statements and compliance audits and close-out procedures.
• Prepare and route agreements, procurement requests, payment requests, invoices, grant contracts, and other relevant documents for approval.
• Maintain a schedule of critical financial and administrative reporting deadlines and statutory deadlines for both internal and external stakeholders.
• Ensure accurate documentation and records keeping as per organization record retention policies.
• Provide administrative and training support to field based operational staff and partners.
• Preparation of payroll and timely remittance of statutory deductions.
• Coordinate with the field logistics personnel to ensure timely disbursement of travel advances as well as travel advances liquidations.

Qualifications

• Bachelor’s Degree in a relevant field and CPA or equivalent qualifications.
• Minimum years of Experience required 3-5 years in a similar position.
• Highly self-motivated, self -directed and adaptable to rapidly changing demands.
• Strong organizational, time management and analytical skills with the ability to work independently, and creatively.
• Attentive to detail and accustomed to high volume productivity and adherence to organization’s policies and procedures to daily work.
• Excellent interpersonal skills, communication skills and teamwork principles.
• Ability to manage and prioritize competing demands, deadlines and processes with an exceptional customer service ethic and orientation.
• Flexibility required; able to work flexible work hours, as needed, and open to occasional travel to partner and field sites.