Finance Specialist at DT Global

DT Global is recruiting for project positions for a 38-month USAID-funded program in Sudan focused on strengthening citizen engagement around shared, democratic values. The program aims to build the capacity of civil society organizations, support social institution building, and strengthen strategic communications and public information/outreach in order to improve citizens’ access to timely and accurate information.

The Finance Specialist role is to manage and account for day-to-day cash inflows and outflows and assist the Deputy Chief of Party – Operations (DCOP-O in preparation of monthly reporting to the DT Global home office. The Finance Specialist supports the DCOP-O, Finance Manager (FM), and the rest of the finance team in establishing and maintaining project financial systems and records according to DT Global and US Government rules and regulations. The Finance Specialist position will be based in Nairobi, Kenya.

Principal Duties and Responsibilities:

• Maintain all the cashbooks assigned, and conduct reconciliations on a timely basis.
• Maintain petty cash, ensuring all expenses are reasonable and appropriately authorized and recorded to appropriate accounts/projects/donor.
• Monitor outstanding local advances and ensuring they are cleared on a regular basis as required by DT Global Sudan policies.
• Ensure all purchases have been made following project purchasing procedures and have all relevant supporting documentation attached to payment requisition.
• Review and reconcile physical cash to the cash tracking sheet daily, and to the cash book weekly.
• Follow up with Sudan-based finance staff to ensure that cash books and supporting documents at month end are submitted to the Nairobi office on a timely basis. Once received, liaise with FM to ensure records are properly arranged and ready for review.
• Prepare weekly cash report and submit it to the Finance Manager for review.
• Assist in review of check register and reconciliation of bank book to bank statement monthly.
• Collate monthly funds requests from field sites, including liaising with DCOP-O and FM to ensure sufficient funds are on hand.
• Review and process payroll including reconciling payroll entries.
• Ensure payroll remittances are made each month on a timely basis. Support the Finance team to follow up with the Human Resources Unit to ensure that tax statutory deductions, including national taxes for Sudanese relocatable staff and Nairobi-based employees are paid on time.
• Assist in the preparation of monthly support schedules and month-end accounts.
• Ensure that month end file is properly organized and completed with all required documents.
• Supervise Quick Books data entry for all ledgers.
• Prepare reconciliation report for flight expenses on monthly basis.
• Update grant tracker on weekly basis and prepare database entries as required.
• Assist in facilitating any internal/ external audits.
• Immediately elevate all major finance issues to the DCOP–O and FM
• Other duties as requested by the DCOP-O and Financial Manager.

Qualifications:

• University degree in Finance, Business Administration, or related field required.
• At least four years of experience in international development programs.
• Prior experience working on USAID-funded projects, preferably including grant-making programs.
• Proficiency in Microsoft Office programs.
• Experience in developing financial management tools and designing financial and accounting systems at an organization level.
• Experience training and mentoring staff
• Experience with accounting software systems, including Quick Books
• Demonstrated financial management, accounting, planning and communication skills.
• Effective written and oral communication as well as interpersonal skills
• Demonstrated problem solving and analytical skills and good judgement.
• Be proactive, have strong prioritization skills, and ability to work cross-culturally.
• Possess demonstrated leadership skills, humility, and self-awareness.
• Fluency in written and oral English is required. Arabic fluency is preferred.
• Legal authorization to work in Kenya is required.

Reporting: The Finance Specialist will report to the Deputy Chief of Party–Operations (DCOP-O).