Financial and Administrative Assistant at European Union (EU)

Under the guidance of the EU Special Representative and her Chef de Cabinet, the Financial and Administrative Assistant will:

• General organization of the office, planning of meetings, appointments with high-level personalities in the Government and other organizations and missions.
• Prepare and regularly update the list of activities (Missions,meetings,contact lists and the inventory)
• Organisation of conferences and logistics arrangement.
• Drafting, photocopying, distribution and filing of official notes and other correspondence;
• Organization of mission travel for the team members based in Kenya and those who to Kenya (flight and hotel bookings, preparation of mission files.);
• Respond to queries and draft complex correspondence and e-mail follow up in a timely and effective manner;
• Preparation of the monthly budget (including salaries and DSAs, running costs);
• Operating with the office petty cash and bank account. Prepare and execute financial transactions;
• Monitor carlogs,car expenditure as well as calculate Driver’s overtime ;
• Control and keep records of all expenditure of EUSR and the Nairobi team
• Submission of monthly expense reports for all office expenditure in the relevant format and within the established deadlines to the Financial Officer in Brussels;
• Follow up on office and security equipment, furniture and stationery procurement processes;
• Perform any other tasks to help fulfil the mandate of the EUSR for the Horn of Africa as requested by the EUSR or his/her Chief of Staff.

Qualifications and Experience

• Bachelor or Master’s degree in relevant discipline with at least 5 years of experience.
• Proven skills in Finance and Administration
• Ability to work independently and to operate in a small team.
• Excellent verbal and written skills in English.
• Previous working experience with an institution or mission of the
• European Union would be an asset.