Fleet Assistant-Kikuyu at Execafrica Recruitment Limited

Job Summary:

• To Assist in the company fleet operations, to ensure vehicles and motorcycles are available, well-maintained, efficiently utilized, safely operated, and compliant with all applicable regulatory requirements in Kenya.

Key Responsibilities:

• Maintain detailed and accurate records of all motor vehicles including registration, insurance, and maintenance schedules.
• Coordinate regular maintenance and repair schedules for all fleet vehicles.
• Coordinate/monitor all fleet fueling, vehicle usage and maintain fuel consumption inventory data.
• Ensure all vehicles are inspected and serviced in a timely manner and ensure all vehicles meet legal and safety requirements.
• Maintain relationships with external service providers and prepare vendor service request documents.
• Prepare and process documentation related to vehicle registration, insurance, and maintenance.
• Serve as a point of contact for drivers and other staff regarding fleet-related issues.
• Communicate effectively with various departments to ensure the efficient use of vehicles.
• Support route planning and optimization for efficiency and cost effectiveness.
• Handle administrative tasks such as filing, data entry, and report generation.
• Attending to vehicle breakdown and coordinating emergency response.
• Assist in developing and implementing safety policies and procedures.
• Analyze data to identify trends and areas for improvement.

Requirements:

• Diploma or certificate in Mechanical Engineering, Automotive Engineering, Fleet Management, Transport and Logistics, or a related field.
• Training in Automotive Service Technology, Fleet Management, or Transport Logistics will be an added advantage.
• At least Two years of experience in managing a fleet of vehicles and motorbikes
• Knowledge in vehicle mechanics
• Computer Literate
• Excellent Administrative and organizational skills
• Proactive, flexible, and initiative in Solving Problems
• Good interpersonal and communication skills (oral and written)
• Good supervisory skills