Logistics Officer at Food for the Hungry (FH Kenya)

Job Summary 

The Logistics focal point at Marsabit level to offer guidance to the field staff on issues related to the Logistics policies and procedures. In charge of procurement, fleet, assets at the field level while coordinating with the Logistics Manager.

Principal responsibilities 

1. Using the Odoo online procurement module, receive purchase Requisitions from staff, get quotations for items from suppliers based on the expenditure levels and purchase the required items as per set policies.
2. Log all requisition orders in the procurement tracking sheet and submit to the Logistics Manager as required.
3. Oversee the movement of procured goods to the warehouse in line with set guidelines.
4. Initiates payments for the supplies/materials/ items received and prepares GRN’s to be signed by receiving programs.
5. Maintain a list of all FH approved suppliers within Marsabit.
6. Maintain and update the Marsabit Asset register and ensure that it is in line with both the online portal and manual register.
7. Inform the Logistics Manager of non IT assets that need disposal after the annual asset verification exercise
8. Ensure that all assets in Marsabit are tagged, insured and the same is updated in the register. Key Result # 2 - Logistic related duties
9. Coordinate and arrange for warehouse transportation of food or other materials to different destinations from Marsabit.
10. Coordinate receiving of parcels and mail via MAF (flights) to and from Nairobi office and distribute the same to staff appropriately.
11. Maintain an inventory of all FH Office assets and equipment and ensure each is properly labelled both soft copy and at the Inventory book.
12. Maintain an effective fleet data that will generate a monthly fleet report on fuel, repair and maintenance, log sheet etc as submitted by the drivers.
13. Coordinate Drivers’ leave plans, training needs while capacity building the drivers

QUALIFICATIONS 

• Vibrant personal relationship with Christ
• Knowledgeable in procurement regulations and best practice
• A team player, creative, innovative and a good negotiator.
• Ability to learn new concepts and ideas, adaptable
• Strong working knowledge of computers and MS Office Suite  Experience with using an ERP system