Food Security and Resilience (FSR) Finance and Operations Associate, USAID Africa Trade and Investment (ATI) program at DAI Kenya - Development Alternatives, Inc.

The Finance and Operations Associate will provide financial, logistical and administrative support to the ATI Food Security and Resilience team.

KEY DUTIES AND RESPONSIBILITIES

Finance

• Ensure that proper record-keeping and expense procedures are implemented for operational and project expenses in accordance with DAI and USAID rules and regulations;
• Record approved costs in the Field Accounting System (FAS)
• Prepare inputs for the weekly cash-flow forecasts for approval and fund replenishment wire requests
• Handle petty cash disbursements and reporting, ensuring petty cash is maintained per maximum petty cash policy, and that all petty cash procedures are followed
• Ensure that requests for payment have appropriate approvals
• Prepare field expense vouchers ensuring accuracy of expense coding
• Perform any approved accounting corrections and reversals
• Ensure the timely deposit of cash receipts
• Act as a bank agent securing petty cash replenishments and other cash needs as instructed
• Prepare backup documentation for all project-related transactions, and ensure completeness and appropriate review and approvals are documented
• Audit travel requests and expense reports for accuracy and compliance and follow procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel

Logistics

• Responsible for completing all procurement requests originating from the site office, ensuring compliance with all USAID and DAI protocols
• Maintain principled relationships with suppliers and local vendors
• Ensure complete backup documentation for procurement purchases. Perform regular audit spot checks
• Assist in organizing training, workshops, and project events
• Coordinate logistical support and assist with project staff travel, such as hotel booking, and car arrangement.
• Support office in distribution of invitations, letters, meeting minutes and other printed material as needed.
• Support office with printing, copying, and binding materials.
• Maintain office inventory trackers and coordinate equipment maintenance with the relevant departments

QUALIFICATIONS:

Required:

• Bachelor’s Degree in Accounting, Finance, Business Administration, or equivalent and 7 years’ experience supporting international donor-funded projects in an logistics/accountancy/finance role preferred
• Demonstrated understanding of applicable finance and procurement related USG or other international donors contracting regulations
• Accuracy in working with large amounts of data
• Ability to respond effectively to time sensitive inquiries
• An energetic, forward-thinking and creative individual with high ethical standards and professional presentation
• A well organized and self-directed individual with sound technical skills, analytical ability, good judgement, and strong operational focus
• Excellent writing, speaking, and reading skills in English.