Front Desk Receptionist at Armada Human Capital

Job Summary

Our client is in the manufacturing industry looking to hire a receptionist

JOB PURPOSE

To provide efficient and effective administration & frontline support for the business. Act as the first point of contact for external and internal customers, ensuring a professional, friendly & welcoming service.

Specific Responsibilities

• Answer, screen and forward incoming phone calls within the shortest time possible 

• Meet, greet & direct Visitors in a warm and friendly manner 

• Assist in receiving and sorting courier, mail & deliveries in a timely manner 

• Oversee cleaning services by conducting daily checks within the office and taking corrective measures. 

• Ensuring safe custody of all Spare Keys and facilitate retrieval only when need arises. 

• General administrative and clerical support including basic procurement procedures including but not limited to scheduling interviews, PO creation, Petty Cash requisition and expensing, Making Lunch Orders, Placing orders for Stationery/ water/ flowers, and keeping an inventory of the same. 

• Maintain a pleasant appearance of the reception area or lobby and meeting rooms. 

• Maintain a record of deliveries received by signing BDF delivery book 

• Keep updated records of canteen and office expenses and costs 

• Ensure back up when absent from reception desk 

• Ensure knowledge of staff movements in and out of the company premises 

• Maintain a register of guests and third party contractors coming into the office

Knowledge Skills & Experience

• Diploma in Business Administration or related 

• Proficient in all MS Office packages 

• Mature, firm, professional with a positive ‘can do’ attitude, strong sense of responsibility. 

• Excellent problem-solving, decision making, organization and time management skills. 

• Have a professional attitude with great Customer Care 

• Resourceful and proactive 

• Strong attention to detail and high level of written and verbal communication skills