Fundraising Coordinator at Ol Pejeta Conservancy (OPC)

Position Overview:

• The Fundraising Coordinator plays a critical role in the behind-the-scenes operations of Ol Pejetas’ fundraising efforts by supporting effective donor acquisition, stewardship and cultivation through accurate and efficient data management and analysis. This role oversees the effective CRM administration of supporters, managing donation acknowledgement and processing, incoming enquires, onsite adoptions and donor visits.

Key responsibilities

Data Management and technology:

• Develop, manage, maintain and update donor databases, ensuring accurate and current records of donor interactions, contributions, and communication history.
• Segment donor lists for targeted outreach and engagement based on factors like giving history and preferences.
• Manage and maintain data collection systems i.e. CRM system ensuring all data is captured, updated and stored accurately and in a timely manner.
• Analyze data to identify trends and opportunities as well as potential risks in donor management.
• Ensure adherence to pertinent fundraising, data management, and ethical standards; keep records to prove responsibility and transparency.
• Maximize the use of CRM systems, donor management software, and other pertinent tools to simplify administrative procedures and promote efficient Communication. Create and manage CRM dashboards designed to enhance reporting and track donations

Gift Processing and adoption program management:

• Process and acknowledge donations made locally, ensuring timely and accurate receipting and acknowledgment of donor contributions.
• Coordinate with the finance team to ensure proper recording and reconciliation of donations.
• Identify and leverage opportunities to grow the adoption program.
• Oversee day-to-day running of on-site adoptions as well as manage distribution of donations and adoption material.

Communication Support:

• Assist in drafting thank-you letters, acknowledgment emails, and other correspondence to donors, ensuring personalized and thoughtful communication.
• Collaborate with the communication team to prepare and distribute fundraising materials, newsletters, and appeals.
• Respond promptly to donor inquiries, providing excellent customer service and building positive relationships.
• Grow, maintain and champion use of effective and emerging campaign development and management tools.

Activity Coordination:

• Provide logistical support for fundraising activities, including event planning and set-up, registration, visitor management, materials preparation, and post-event follow-up.
• Manage administrative tasks for fundraising activities such as scheduling meetings, coordinating calendars, and maintaining organized records.
• Collaborate with various teams within the organization, including finance, communication, and program departments, to ensure alignment and effective coordination of fundraising efforts.

Reporting and Analysis:

• Generate regular reports on fundraising activities, including donor engagement, campaign progress, and financial data.
• Assist in analyzing fundraising data to identify trends, opportunities, and areas for improvement.
• Assist in tracking fundraising expenses and budget allocations, ensuring accurate financial management of fundraising initiatives.

Qualifications and Skills

• A bachelors’ degree in data management, information management systems, a related field. Experience in communication and data visualization is a strong advantage.
• Proven expertise and experience of managing a CRM (preferably Salesforce and/or Beacon) within the charity sector.
• Strong organizational skills to manage multiple fundraising initiatives simultaneously, ensuring deadlines are met and resources are allocated efficiently.
• Attention to detail to ensure accurate donor records, gift processing, and reporting.
• Strong analytical skills and high proficiency in using data to track fundraising performance, identify trends, and make informed decisions to optimize fundraising strategies.
• Ability to establish and nurture positive relationships and strong interpersonal skills to connect with individuals from diverse backgrounds and engage them in the organization's mission.
• Capacity to collaborate effectively with cross-functional teams, including communication, marketing, finance, and program departments, to ensure alignment and coordinated efforts.
• Skill in identifying fundraising opportunities, assessing potential risks, and adapting strategies based on changing circumstances.
• Effective time management skills to juggle multiple tasks, meet deadlines, and allocate resources efficiently.
• Commitment to ethical fundraising practices and donor stewardship, ensuring transparency, honesty, and donor privacy
• Willingness to persevere through challenges and setbacks, maintaining a positive attitude and finding creative solutions.
• Genuine passion for the organization's conservation mission and dedication to conveying that passion to donors and supporters

Interested and qualifying candidates should complete the online application and submit their CV and Application letter only to jobs@olpejetaconservancy.org with the words “Fundraising Coordinator” on the email subject line so as to reach us not later than 15th September, 2023.