Global HR Systems Support Manager at International Rescue Committee

Job Description

This role is responsible for ensuring that the systems supported by the HRIT department (Workday, Cornerstone, and IRC developed Employee Directory) are maintained in an effective and timely manner and that issues raised by our client population across 35+ countries are resolved in a timely manner. The team managed by this role is responsible for the management of core reference data, user access controls and issue resolution. 

The manager will be responsible for:

1. Managing the team’s development
2. Prioritizing issues, workload management, and will serve as the primary escalation point for the HR community
3. Evaluating issue trends to recommend system improvements
4. Providing regular training to end users and the team
5. Supporting departmental projects as needed
6. The position will work under the direction and supervision of the HR Operations & Technology Director, based in New York.
7. Team Responsibilities
8.  Perform fixes to systems or guide users how to correct data and escalate support issues as needed for specialized resolution and quality assurance. 
9. Provide timely, concise, clear, and helpful updates to users on the status of their requests
10. Perform routine scheduled audits of data, reports usage, transaction volumes, incomplete processes and transactions, and other required indicators, and record the audit information comprehensively in a dashboard report accessed by senior stakeholders (sustainability dashboard)
11. Create regular reports regarding team and individual accomplishments.
12. Reference vendor software updates, knowledge bases, and frequently asked questions resources to aid in problem resolution.
13. Develop help sheets and frequently asked questions lists for end users
14. Collaborate with other team members and HRIT Director to review aspects for service improvement with processes and ensure that client needs are being met.

Key Working Relationships 

Position Reports to:  Director, HR Technology and Operations

Position directly supervises: 2 HR IT associates 

Requirements Skills

1.  HRIT experience in a multi-cultural, multi-location organization, 
2. Experience with a helpdesk ticketing system (IRC uses ServiceNow) required
3. 3 plus years of experience navigating and using packaged software or custom developed applications and tools required
4. Strong organizational skills are required, with a focus on accuracy and attention to detail
5. Excellent customer service, communication (both written and verbal), and collaboration skills required
6. Self-motivated with the ability to work both independently and in a team environment 
7. Excellent analytical, problem solving and troubleshooting abilities as well as strong data analysis acumen are required
8. Strong proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Access); Excel ability to create macros, pivot tables, vlookups, analytical capabilities and workbooks required
9. Experience in preparing and delivering training a plus, both for one-to-one and group training delivery
10. Demonstrated ability to work professionally and discreetly with confidential information
11. Flexibility in daily schedule and ability to understand and react quickly to changing priorities
12. English fluency required; French and/or Arabic would be helpful

Working Environment

Standard office working environment

Ability to work remotely part-time