Graduate Intern-Finance at Mercy Corps

The Position

• Working within the Finance Department and reporting to the Senior Finance Officer, Nairobi, the Finance Graduate Intern will support the timely and accurate processing and recording of financial transactions. The role will also assist in maintaining proper filing, documentation, and archiving financial records. Throughout the internship, the successful candidate will gain practical exposure and hands-on exposure to key finance functions in the international humanitarian and development organization.

Essential Responsibilities

FINANCIAL MANAGMENT

• Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented in relation to batch assigned in the Finance System.
• Perform daily cash count with the Finance Officer, Snr Finance Officer or other person
• Record payment vouchers daily in the cash sub-journal for the batch
• Maintain the uncleared cash advance file and prepare past due advance report for the Finance officer or Snr Finance Officer on monthly basis.
• Support Finance officer/Snr Finance Officer to record payment vouchers daily in the bank and cash sub journal assigned.
• Responsible for gathering transaction documents required for donor reporting.
• Assist with audit related requirements (timely documents retrieval, filing after audit completion, proving additional assistance as necessary)
• Assist with scanning, copying, printing, and uploading of financial documents on relevant folders including monthly payments and vouchers for posting by the main office.
• Support Finance coordinator with monthly process of amortizations
• Support Snr Finance officer with monthly balance sheet reconciliations
• Any other duty may be assigned.

FILING & ARCHIVING

• Responsible for filing all cash and bank vouchers and maintaining voucher filing system such that files are updated, complete and safeguarded. Ensure all finance documents are properly labelled, filed and stored in a clear and easily accessible manner following Field Finance Manual
• Assist with Sub-grant management and organizing sub-grant files.

TAX

• Support Finance Officer/Snr Finance Officer with processing of withholding VAT and withholding tax as per KRA regulations including scanning copies to the main office on weekly basis.

SECURITY

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

SAFEGUARDING

• Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work
• Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members
• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options

Supervisory Responsibility

N/A

Accountability

Reports Directly To: Senior Finance Officer

Works Directly With: Country Finance/Grants Teams.

Accountability to Participants and Stakeholders

• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Minimum Qualification & Transferable Skills

• A bachelor’s degree in accounting or a relevant business field is desirable.
• Graduated within twelve (12) months or Awaiting graduation, completed course work.
• Membership or progress toward professional Finance certification (CPA, ACCA or equivalent) is an added advantage.
• Proficiency in Microsoft Office Suite, particularly Excel
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with professionalism.
• Demonstrate a strong learning orientation and growth mindset.
• Possess strong interpersonal and relationship-building skills.
• Be comfortable working in a diverse, multicultural environment