Grant Accountant at World Vision Kenya

Key Responsibilities:

Financial Management and Budget Monitoring

• Offer financial advice and facilitation of project team to undertake activities
• Ensure strict adherence to the approved budgets and the grant guideline by the donor
• Deepen the understanding about the donor’s regulation on financial management based on the advice by Japan Grant Supervisor
• Ensure vendors are paid within the stipulated time
• Ensure staff advances are properly managed
• Analyse grant financial performance and advice management
• Review grants procurement requests for budget availability and coding
• Ensure assets purchased through donor funds are properly utilized and safe guarded

Monitoring and Compliance

• Monitor Project expenses against the approved budget.
• Reconcile timesheets with payroll for the project staff under grants. 
• Ensure donor regulations are adhered to for the assigned projects. 
• Support and coordinate grants end closure processes

Financial Reporting:

• Preparation monthly site financial reports to the grant finance manager for consolidation
• Prepare management reports for decision making purposes
• Review receipts, vouchers and journal listings to ensure proper use of the fund
• Prepare and implement the Agreed Upon Procedure (AUP) in line with the Grant guideline and the donor’s regulations.
• Ensure monthly accrual of completed activities
• Support and participate in year- end processes

Risk Management

• Identify finance risks facing the grant and share with management
• Support with implementing mitigation measures for the identified risks.
• Support with internal and external audits done on the grant
• Provide relevant information for audit responses
• Follow up on implementation of audit recommendations
• Provide and maintain grants financial information for safe custody and access

Administration

• Ensure smooth and efficient running of the office facilities
• Attend program technical meetings and give feedback and updates on financial aspect of the assigned grants. 
• Ensure good storage of financial reports and records in line with the WVK and donor requirements
• Ensure all copies of final signed Grant agreements documents between donors and WVK is available on file

Other

• Perform any other duties as requested by the supervisor

KNOWLEDGE, SKILLS AND ABILITIES

• Bachelor of Commerce, Economics, Accounting or Finance or related field
• CPA Section 4
• Minimum 2 years of relevant experience
• Practical experience of using SUN system accounting Software is preferred
• Advanced excel and analytical skills
• Compatibility with WV's Mission, ethos, policies and core values.
• A team player.