Grants and Compliance Manager (Re-Advertised) at Amref Kenya

Job Purpose

• The Grants and Compliance Manager (GCM) provides overall technical support in the management of sub-grants, facilitate training in program and finance management to sub-grantees, support sub-partners on sub-grant management and assist in reviewing sub-grants agreements. S/he is responsible for ensuring compliance with USAID rules and regulations, and legal and regulatory requirements governing the award.
• The GCM oversees the overall compliance in the activity implementation from the development of work plans and budgets, reporting, sub granting, and budget administration.
• The GCM oversees the overall compliance in the activity implementation from the development of work plans and budgets, reporting, sub granting, and budget administration as assigned by the COP or his/her designee. S/he will analyze financial reports against donor reporting requirements, tracking grant expenditure on a monthly basis and utilize financial and program data for management decisions.
• The GCM is involved in developing and embedding best practices to comply with donor financial rules, supporting donor proposal budgeting, analysis of institutional income, donor contract expenditure tracking, monitoring and providing management information on key risks, contributing to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance.
• The incumbent will ensure strict adherence to deadlines and ensure quality standards of reports.

Key Responsibilities:

• Ensure grants or contracts are well administered and that program and support teams are fully informed of relevant donor compliance regulations and organizations procedures to support on-track, on-time, and on-budget implementation
• Provide technical support and mentoring to grantees unaccustomed with the complexity and restrictions of USAID funding in an effort to build the capacity of grantees to effectively manage their grants; interface with grantees and vendors to ensure grantee understanding and compliance with all Amref and USAID rules and regulations.
• Review all grant/procurement activities for compliance with program policies and USAID regulations.
• Monitor grant activities during their implementation to ensure on-time and high quality delivery of goods and services; provide continuous assessments of grantee performance against project objectives.
• Support sub-partners on sub-grant management and assist in reviewing sub-grants agreements.
• Involved in developing and embedding best practices to comply with donor financial rules.
• Supporting donor proposal budgeting, analysis of institutional income, donor contract expenditure tracking.
• Monitoring and providing management information on key risks
• Contributing to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance.
• Coordinate regular grant monitoring, using appropriate grant management tools and through facilitation and support of regular and timely Grant Review, Opening, and Closing Meetings

Preferred Qualification and competencies

• Master’s degree in Business, Procurement, Accounting, Finance, Management, Auditing, Economics or related field
• A minimum of 7 years’ experience in the NGO sector in Senior Grants/Compliance Management positions
• Demonstrated experience being responsible for ensuring that there are systems and internal controls in place to effectively manager, monitor and report on sub-awards, including being responsive to all USAID regulations and requirements
• Prior grants management experience and familiarity with USG (USAID) donor regulations, procedures and requirements;
• Ability to efficiently deal with competing priorities;
• In-depth understanding and experience of working with proposals and contracts from donors.
• Experience of complex planning and budgeting processes including the ability to provide clear guidance on donor policies and procedures
• Excellent grant management skills, including the ability to identify challenges and provide or work with teams to propose possible solutions as well as strong negotiation, facilitating and influencing skills.
• Previous experience building capacity of local organizations on PEPFAR/USAID compliance, policies, rules and regulations.
• Experience in developing and mentoring professional relationships with in-country stakeholders, including local and national government, non-governmental partners, and private sector partners.