Jobs at Amref Kenya

Job Purpose

• The Grants and Compliance Manager (GCM) provides overall technical support in the management of sub-grants, facilitate training in program and finance management to sub-grantees, support sub-partners on sub-grant management and assist in reviewing sub-grants agreements. S/he is responsible for ensuring compliance with USAID rules and regulations, and legal and regulatory requirements governing the award.
• The GCM oversees the overall compliance in the activity implementation from the development of work plans and budgets, reporting, sub granting, and budget administration.
• The GCM oversees the overall compliance in the activity implementation from the development of work plans and budgets, reporting, sub granting, and budget administration as assigned by the COP or his/her designee. S/he will analyze financial reports against donor reporting requirements, tracking grant expenditure on a monthly basis and utilize financial and program data for management decisions.
• The GCM is involved in developing and embedding best practices to comply with donor financial rules, supporting donor proposal budgeting, analysis of institutional income, donor contract expenditure tracking, monitoring and providing management information on key risks, contributing to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance.
• The incumbent will ensure strict adherence to deadlines and ensure quality standards of reports.

Key Responsibilities:

• Ensure grants or contracts are well administered and that program and support teams are fully informed of relevant donor compliance regulations and organizations procedures to support on-track, on-time, and on-budget implementation
• Provide technical support and mentoring to grantees unaccustomed with the complexity and restrictions of USAID funding in an effort to build the capacity of grantees to effectively manage their grants; interface with grantees and vendors to ensure grantee understanding and compliance with all Amref and USAID rules and regulations.
• Review all grant/procurement activities for compliance with program policies and USAID regulations.
• Monitor grant activities during their implementation to ensure on-time and high quality delivery of goods and services; provide continuous assessments of grantee performance against project objectives.
• Support sub-partners on sub-grant management and assist in reviewing sub-grants agreements.
• Involved in developing and embedding best practices to comply with donor financial rules.
• Supporting donor proposal budgeting, analysis of institutional income, donor contract expenditure tracking.
• Monitoring and providing management information on key risks
• Contributing to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance.
• Coordinate regular grant monitoring, using appropriate grant management tools and through facilitation and support of regular and timely Grant Review, Opening, and Closing Meetings

Preferred Qualification and competencies

• Master’s degree in Business, Procurement, Accounting, Finance, Management, Auditing, Economics or related field
• A minimum of 7 years’ experience in the NGO sector in Senior Grants/Compliance Management positions
• Demonstrated experience being responsible for ensuring that there are systems and internal controls in place to effectively manager, monitor and report on sub-awards, including being responsive to all USAID regulations and requirements
• Prior grants management experience and familiarity with USG (USAID) donor regulations, procedures and requirements;
• Ability to efficiently deal with competing priorities;
• In-depth understanding and experience of working with proposals and contracts from donors.
• Experience of complex planning and budgeting processes including the ability to provide clear guidance on donor policies and procedures
• Excellent grant management skills, including the ability to identify challenges and provide or work with teams to propose possible solutions as well as strong negotiation, facilitating and influencing skills.
• Previous experience building capacity of local organizations on PEPFAR/USAID compliance, policies, rules and regulations.
• Experience in developing and mentoring professional relationships with in-country stakeholders, including local and national government, non-governmental partners, and private sector partners.

go to method of application »

MAIN PURPOSE OF JOB

Business Development Manager provides support in business development and implementation of resource mobilization strategies of countries in line with the corporate Strategy.

PRINCIPAL RESPONSIBILITIES

Pre-Positioning

• Identify relevant upcoming funding opportunities, track grant forecasts, and using resources for advance intelligence gathering;
• Identify and nurture relationships with strategic partners (CSOs, academic organizations and private sector firms) to increase Amref Health Africa's chances of success in partnering with strong partners for competitive calls for proposals
• Prepare recommendations based on specific go/no-go decision criteria; identify and reach out to potential partners;
• Manage pre-solicitation proposal preparations and bid planning; participate in pre- design meetings and drafting sections of the proposal in advance of the solicitation; coordinate and facilitate design workshops;
• Support field teams to collect relevant country and technical area information that informs design.

Proposal Preparation and Coordination

• Provide support in the collection and presentation of information on funding opportunities (from specific websites, publications, the press, and other sources) to inform bid decisions
• Coordinate/provide technical input to field and HQ-based finance officers to support the completion of the cost application in alignment with the technical program design;
• Manage proposal review process and check for budget alignment, responsiveness and compliance with donor guidelines;
• Build effective working relationships with partners on proposal bids; support the management of consultants recruited to support proposal development;
• Support the recruitment process to ensure identification and inclusion of qualified key personnel in proposals.
• Contribute to collecting and sharing proposal process lessons learned after the submission; coordinate program design hand over to program manager(s).

Post Submission

• Contribute to collecting and sharing proposal process lessons learned after the submission; coordinate program design hand over to program manager(s).

External Engagement and Networking

• Identify international, and local partners for future opportunities; Develop and cultivate strategic partnerships that grow Amref Health Africa
• Identify international, and local partners for future opportunities; and work with the country teams, business units and Europe and North America offices to gather, update and share intelligence on upcoming opportunities, pipelines and donor priorities
• Conduct client outreach and follow up with subject matter experts for organizing meeting; support technical advisors to develop organizational capability statements in coordination with the communications team.
• Work collaboratively with team members when assigned to work as part of a team.
• Perform other duties as assigned.
• Networking with strategic donors, collecting strategic intelligence on opportunities, updating the donor contacts and database, and liaising with key in-country and international donors
• Arrange client meetings and calls with partners

REQUIRED QUALIFICATIONS

Education and knowledge

• Master’s degree in health, public health, international development/relations, economics, human rights, political science or a related relevant technical discipline strongly preferred.

Experience

• At least 8 years of experience with an NGO in a senior business development/programme funding position(s) involving proposal development and donor liaison
• Five or more years of experience working on USG proposal responses as a prime or sub-partner, including participating in capture efforts, writing relevant sections of proposals, and developing proposal budgets
• Experience of developing successful proposals and/or tender bids to Institutional donors, Foundation and Private Funders

Skills and Competencies

• Demonstrated strong writing, editing and communication
• Keen interest and excitement in business development with a willingness to learn and ambition to take on positions of increasing responsibility.
• Detail-oriented, flexible, and able to handle multiple concurrent tasks.
• Able to work independently as well as part of a team.
• Excellent interpersonal, communication and negotiation skills to work effectively in a multi-cultural environment,
• Ability to prioritize own workload and work with minimal supervision
• Ability to lead complex proposal development teams
• Results Oriented
• Quick learner willing to go the extra mile to achieve deadlines.