Grants Compliance Officer at Refugee Consortium of Kenya

KEY RESPONSIBILITIES:
Grant Management and Compliance:

• Ensure grants or contracts are well administered and that all teams are fully informed of relevant donor compliance regulations.
• Ensure donor contractual documents, reports, and key correspondences are consistently and frequently filed.
• Maintain a broad and deep understanding of relevant donor policies, regulations, and procedures.
• Proactively identify compliance risks throughout the portfolio and advise programs, support teams, and senior management on necessary actions.
• Collaborate with financial analysis, planning, and program teams to ensure that key processes and systems are in place to manage grant risk assessments, donor financial compliance, and reporting management processes.

Budget Management:

• Ensure compliance with approved program/project budgets and spending policies, and initiate improved policies and systems regarding spending guidelines, cost allocation, and annual planning.
• Monitor budget expenditure and flag out any overruns and under expenditure.
• Ensures grants and contract budgets are aligned with institutional budgets and forecasts.

Process Review:

• Check and Review organizations payments to ensure that they comply with donor requirements and organizations policies and procedures.
• Regularly assess the efficiency of control systems and recommend effective improvements.
• Monitor systems to track control effectiveness, compliance and policy breaches

Reporting:

• Manage all external reporting to ensure timely delivery of high-quality reports which meet donor and RCK requirements, coordinating closely with program and finance staff
• Ensure quality information management related to reporting by overseeing the regular maintenance of grant files and updated reporting forms and tools.
• Working closely with the finance team, assist program technical leads and operations staff with understanding the reporting and other compliance requirements on their grants.

Sub-award management and Administration:

• Development, maintenance, and updates to the Grant and Contracts manual, tools, templates, policies, SOPs, and guidance documents for sub-award management and administration
• Oversee sub-award due diligence and monitoring procedures to ensure donor compliance in line with RCK internal policies and donor regulations.
• Reviews sub-award modifications and provide expert advice to Program/Project staff on sub-award-related matters.
• Collaborate with Program/Project staff on sub-recipient/subcontract monitoring of deliverables, invoices, compliance with regulations, as well as terms and conditions.
• Advises program/project staff on matters related to preparation, administration, and closeout of grants and sub-awards.
• Oversees maintenance and timeline updates to the program sub-award tracker and regulatory reporting requirements.
• Participate in the assessment and induction of new partners/sub-awardees.
• Facilitate partner/sub-awardee institutional capacity strengthening plans to ensure effective, efficient implementation of projects.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree in business management, Finance, Accounting, or a related field with at least 4 years of relevant work. Accounting professional i.e.
• At least 4 years of relevant experience in a related field;
• Experience of donor relations and grants management (e.g., with institutional humanitarian and development donors);
• Good understanding of donor rules and regulations;
• Good communication and interpersonal skills;
• Proven skills and experience in report and proposal development and working with multiple donors;
• Grants management experience within NGOs.

To submit your application, send a cover letter along with a detailed Curriculum Vitae indicating expected salary, 3 professional referees including your last supervisor and their email contacts. Send your application to:

The Recruitment Committee,
Subject Line: “Application for Compliance Officer”
“Email: careers@rckkenya.org” by COB Friday 10th August 2023