Grants Officer at Christian Health Association of Kenya (CHAK)

Job Profile

• CHAK is seeking to hire an experienced Grants Officer with expertise in finance and grants management to be based in Nairobi supporting the CDC-funded CHAP Stawisha project. The project supports HIV/TB/OVC services in faith based and county health facilities across 15 counties in the country, with offices in Meru, Embu, Kitui and Nairobi.

Key Responsibilities and Duties

• Administering routine finance functions by ensuring all work is carried out in accordance with established procedures and systems.
• Ensure timely remittance of PAYE, WHT, NITA, HELB and VAT.
• Ensuring compliance with financial management rules, regulations, and policies.
• Accurately processing payments including uploading transfers in accordance with regulations and procedures and upload them on the online bank payment portal for further approvals.
• Post payments in accordance with accepted standards and update the cashbook.
• Reconcile supplier statements with the supplier ledger on a timely basis.
• Ensure accurate and timely month-end closing tasks that include, account analysis, reconciliations, accruals, journal entries, actual to forecast variance analysis etc
• Prepare and submit timely bank reconciliations.
• Participate in planning and implementing risk assessments activities.
• Guide partners in funding application (RFA), continuation application and sub-grant processing.
• Support preparation of monthly payroll
• Plan and facilitate continuous external audits, reviewing findings and planning corrective actions, as well as close out procedures for CHAK and implementing partners.
• Participate in proposal and budget development for ongoing and upcoming project.
• Ensure completeness, accuracy, and timely submission of financial reporting by implementing partners.
• Provide capacity strengthening to CHAK staff and partners on resources planning, management, audits, and compliance in line with institutional policies, statutory regulations, donor/funder rules and regulations.
• Any other lawful duties as assigned by your supervisor within the scope and nature of the position.

Qualifications

• Bachelor’s degree in finance or related disciplines.
• Certified Public Accountant (CPA) or equivalent current certification required.
• 3 years of experience in a busy finance and grants office handling multiple projects.
• Knowledge of financial software applications. Knowledge in Nav 365 will be an added advantage.
• Knowledge of USAID rules and regulation will be added advantage.
• Fluency in spoken and written English