Grants Officer - Kakuma at International Rescue Committee

Key Tasks

Grants Management

• Lead grant opening and grant closing meetings for all grants and ensure that the resultant actions are completed in a timely fashion.
• Manage the IRC Kakuma grants file system and ensure all files are regularly updated and easily accessible for relevant staff.
• In coordination with the IRC Kakuma Finance and Programs teams, monitor project design, implementation, and spending to ensure compliance with IRC and Donor regulations.
• In collaboration with the Partnerships, Finance and Program teams, provide training on grant compliance and regulations for partners and IRC staff.
• Support program planning and ensure workplans, spending plans and procurement plans complement each other.
• Circulate monthly/quarterly reporting schedules to the program and M&E team; doing follow-ups with the teams to ensure reporting schedules are met.
• Assist in drafting compliance cheat-sheets, as needed.

Program Support and Development

• Assist relevant sector heads with policy and regulations interpretation.
• Support the Snr. Grants Coordinator and Grants Manager in tracking funding opportunities, including calls for funding, progress of proposals, submission deadlines, financing available. Assist the Programme Managers in tracking the budgets expenditures and commitments in line with the approved spending plans and the workplan.
• Develop materials and resources to assist in reporting, verification and compliance.

Reporting/Capacity Building

• Ensure timely submission of narrative and financial reports and support in the preparation of narrative reports as needed.
• Build the capacity of program staff and partners on report preparation and technical writing skills.

Communications Support

• Draft, edit and disseminate written internal communications as needed.
• Assist in developing web-based content for the IRC Kakuma Office in conjunction with the communications unit.
• Respond to program queries and other correspondence as required.

Minimum Qualifications:

• Must be highly self-motivated, self-directed and quick to respond to rapidly changing demands.
• Must be highly organized with excellent attention to detail and follow through while managing multiple tasks.
• Must have excellent interpersonal, communication and negotiation skills.
• Strong willingness and commitment to learn about different aspects of external resource mobilization, cross –sector engagement.
• Undergraduate degree related to international development, development studies, social sciences, community development.
• At least two (2) years’ experience in development or emergency programming in a developing country.
• Knowledge of industry standards in grant management and design as applied to NGO work in the areas of Health, Food Security and Livelihoods, WASH, Education, GBV and Governance.
• An advanced knowledge of multi-donor regulations, procedures and requirements preferred.
• Ability to function effectively in a multicultural context.
• Willingness to travel extensively to IRC (K) locations.
• Excellent English language proficiency
• Advanced computing skills.