Health, Safety, Environment (HSE) and Sites Supervisor at Koko Networks

Your Role:

• As the Health, Safety, Environment(HSE) and Sites Supervisor, your primary responsibility will be to oversee and coordinate all aspects of HSE  and Sites related initiatives within the organization. The HSE&S Supervisor will work closely with various departments to implement and maintain effective HSE&S programs and policies, ensuring compliance with local and international regulations and overall organizational goals. 

What You Will Do

Supervision:

• Supervise the HSE and Sites section through an effective culture change to achieve HSE excellence, build shared vision and achieve results through fellow team members..
• Liaise with other departments through the line managers to ensure coherence with goals and achieve business success.

Health and Safety:

• Implement, and monitor HSE&S policies and procedures and regular review and updating of the existing  policies and procedures.
• Conduct regular inspections and audits in your respective site and share gaps and areas on improvements.
• Identify potential hazards, incidents and implement appropriate control measures.
• Coordinate and conduct HSE&S  training programs for employees in the respective territories.
• Work hand in hand with other departments in reporting and investigation of all work related incidents, accidents, and near misses.

Risk Management(RM):

• Help define and clarify organizational responsibilities for RM across various departments.
• Act as the point of contact of assurance for HSE-critical staff/positions, ensuring they have the necessary skills and training.
• Work closely with the customer departments to help allocate responsibilities for maintaining controls that achieve As Low As Reasonably Practicable (ALARP) levels of risk.
• Assist in implementing and managing the HSE Incident Management System so as to ensure its quality and effectiveness, monitoring its performance, providing regular updates and support as needed and contributing to reviews of the system's effectiveness.
• Work with the legal department and the line manager to assist in maintaining an overview of the HSE&S legal register in the respective territory.
• Help track Permit To Work (PTW), legal permits and the status of regulatory compliance, ensuring all requirements are met and documented accurately in the respective territory.
• Implementation:
• Investigation of P1, P2, and P3 incidents by gathering information and helping analyze trends then facilitate incident reviews by line managers, ensuring that learnings from incidents (LFIs) are effectively communicated and implemented.
• Support line leaders in HSE&S culture improvement activities by providing necessary resources and coordinating initiatives.

Monitoring/Corrective Actions:

• Help review HSE&S performance in their territory on a monthly basis by gathering and analyzing relevant data, identify corrective action plans and support their implementation contributing to continuous improvement.
• Collect and compile HSE&S contributions in the various areas and territory for the annual review process ensure that all relevant data is accurately recorded and presented.
• Analyze HSE&S data to identify trends and areas for improvement.
• Maintain accurate and up-to-date records of safety inspections, incidents, and training sessions, ensuring all documentation is organized and easily accessible for reference and reporting purposes.

Facilities Management:

• Sourcing, Fit-out and Renovation Planning: Overseeing the planning of warehousing and offices in line with  business needs. Plan and direct office fit-outs and renovations, managing contractors/vendors, internal stakeholders, and budgets
• Oversee the maintenance and repair of company facilities, including buildings, equipment, and infrastructure.
• Develop and manage a preventive maintenance schedule to ensure the longevity and efficiency of facilities and equipment.
• Monitor facility-related budgets and expenditures, ensuring efficient use of resources.
• Implement and manage energy-saving initiatives and sustainability projects within the facilities.
• Ensure compliance with environmental regulations and standards.

HSE&S Competency:

• Update and maintain the HSE&S Competence master sheets for the HSE&S HOD and Leadership Team.

What You Will Bring

Education:

• A bachelor's degree in a relevant field such as occupational health and safety, Engineering,  environmental science, industrial hygiene, or a related discipline.
• Professional certifications or master's degree is an added advantage.

Experience:

• Minimum of 3-5 years of experience in safety and facilities management in an Oil & Gas, FMCG or related industry.
• Previous roles in which you have demonstrated leadership and management skills in implementing and overseeing HSE programs.

Knowledge of Regulations:

• Thorough understanding of local, national, and international health, safety, and environmental regulations and standards.
• Ability to stay updated on changes in regulations and ensure compliance.

Risk Assessment and Management:

• Proficiency in conducting risk assessments and developing strategies for risk mitigation.
• Experience in designing and implementing safety programs to reduce workplace incidents and accidents.

Communication Skills:

• Strong communication and interpersonal skills to effectively convey safety protocols and information to employees at all levels.
• Courtesy in dealing with people and ability to build and sustain good working relations
• Ability to collaborate with various departments and external stakeholders.

Analytical Skills:

• Very strong analytical and problem-solving skills to assess complex HSE&S issues and develop effective solutions.

Training and Education:

• Experience in developing and delivering HSE&S training programs for employees to ensure awareness and compliance.

Emergency Response Planning:

• Familiarity with emergency response planning and the ability to develop and implement effective emergency procedures.

Continuous Improvement:

• Commitment to continuous improvement in HSE&S processes and practices to enhance overall organizational safety.