HIS/Records Officer at Kenya Red Cross Society

PURPOSE:

The Health Information System officer will be responsible for providing leadership for the data management and improving data quality and ensure the same is reported into the County and National HIS while collecting information, to optimize the use of that data for decision-making.

Key Responsibilities

• Plan and design practices, processes and procedures that allow for effective management of people, resources and processes to optimize overall organizational performance.
• Assessing and controlling the center’s exposure to risks of various kinds; ability to apply this knowledge appropriately to diverse situations.
• Develop new, better or significantly different ideas, methods, solutions or initiatives that result in improvement of the settlement’s performance and meeting objectives, results and organization’s commitments.
• Determine data to be collected based on program and organizational needs.
• Perform analysis to determine adequacy of data collection and evaluation processes.
• Organize, implement and enforce data management procedures.
• Train employees on proper data management tools and equipment.
• Establish data quality standards and ensures they are met.
• Manage contracts with all software vendors associated with data collection and management.
• Ensure that software functions properly at all times and data management system is operating correctly.
• Troubleshoot for solutions in all data-related problem areas.
• Make sure all software updates are installed and implemented and staffs are trained on proper application.
• Ensure data management system is compliant with all relevant laws and regulations.
• Evaluate data management system to improve operational procedures.
• Prepare regular reports for various departments and levels in the organization.
• Ensure KRCS reports to national and county reporting systems
• Develop special reports upon request.

Minimum Qualifications 

• Diploma in Health Information Systems or related field
• 3 Years’ experience in IDSR, routine and non-routine data management of community based programs.
• Extensive knowledge and competency in using the updated KHIS tools, uploading the data and generating reports.
• Demonstrable ability to undertake programming and/or analysis in one or more of: SPSS, STATA, MySQL, share point technologies.

Key Competencies 

• Extensive knowledge of data management soft wares.
• Possesses excellent mathematical abilities and organizational skills.
• Exhibit superior presentation skills and ability to explain complex processes to others.
• Excellent analytical and critical thinking skills and pays close attention to detail.
• Possesses strong interpersonal skills and well as superior written and verbal communication skills.
• Demonstrates the ability to be self-motivated and accomplish job tasks with little to no supervision.
• Demonstrated proficiency in computer applications such as word processing, spreadsheets, database, email and utilization of the internet.