Hospital Medical Activity Manager at Medecins Sans Frontieres (MSF)

Objective of the Position:

• Defining, coordinating and monitoring the hospital medical activities under his/her responsibility according to MSF and MOH standards and values,to the MTL instructions, in order to ensure the delivery of quality medical care for patients and their communities, as well as to improve the health condition of the Homa Bay County population in relation to chronic and infectious deseases (advanced HIV), palliative care.

Responsibilities include, but are not limited to:

• Define, plan and organize the setup, sizing and resources for the hospital in order to efficiently maintain the continuity of quality of healthcare,ensuring inter-departmental coordination with medical team managers and all hospital related activities.
• This includes the OPD Triage, IPD, Post Discharge Clinic, and Kaposi Sarcoma Treatment Unit.
• In close collaboration with the medical departments of the hospital, and the MoH standard operating procedures to ensure congruity, coordinate and supervise the implementation of the healthcare protocols, procedures and standards, to ensure the quality of medical activities in the health structure and that security and asepsis rules are followed by the medical personnel.
• In collaboration with the Nurse Activity Manager, ensure the IPC implementation (universal hygiene and IPC peelers).
• Work in close collaboration and handling relations with the hospital head of departments and consultants.
• Participate in routine medical ward rounds and follow the complicated/critical cases with the clinical team, reporting to the MTL any need for further intervention, being responsible for all clinical referral decisions and chairing a functioning mortality review committee.
• Ensure a training program is in place to address the learning and development needs of clinicians in the hospital (capacity building).
• Functionally supervise the medical doctors and Clinical Officers in the hospital providing technical support, ensure they are trained and able to identify and escalate the management of deteriorating patients.
• Coordinate and monitor daily working plan of the team under his/her responsibility (rosters), participate in shifts and replace doctors, when necessary.
• In close collaboration with the line manager (MTL), participate to the preparation of the medical budget and orders needed to implement the medical activities under his/her responsibility.
• In close collaboration with the HR Department, plan and supervise the human resources processes (recruitment, training, performance evaluation, development and internal communication) of the medical departments/services of the hospital in order to ensure both the appropriate sizing and the amount of knowledge required, and improve people capabilities, contribution and active participation.
• Ensure, in cooperation with the logistics team, that all hospital staff has the material and technical logistics support needed.
• In collaboration with the HR department, implement the MSF health policy in order to ensure hospital staff’s safety, providing all prophylactic and preventive measures as well as emergency plans.
• Oversee the rational use of medications, particularly antibiotics, ensure efficient use, availability and good storage conditions of drugs and medical equipment for nursing and medical activities, report to MTL in case of any discrepancies: this includes follow-up of the consumption analysis, review of the standard lists, clinical (therapeutics) stewardship to ensure safe and appropriate pharmaceutical practices.
• Ensure that all administrative procedures regarding the hospital are duly followed; including the proper and efficient use of hospital documents (i.e. discharge paper, transfer paper, etc.).
• In collaboration with the Data Manager, ensure all the relevant data and statistics is complete and accurately filled, and participates in the monthly, quarterly and yearly reports.

Requirements:

Education

• Essential: Diploma/Degree in Medicine.
• Duly registered with the Kenyan Medical Practitioners and Dentists Council and active licence.

Experience

• Essential: minimum 5 years’ experience as a medical doctor in similar settings.
• Desirable: minimum 1 year working experience in MSF or other NGOs.
• Desirable: minimum 6 months experience in a management position.
• Desirable: experience in tropical medicine, infectious diseases, HIV/AIDS, TB, NCDs.
• Additional experience in dealing with non-communicable diseases a plus.

Languages

• Good written and spoken English.

Knowledge

• Essential computer literacy (Microsoft Office Suite)

Competencies

• Diplomacy, patience and ability to work in partnership, People Management and Development, Commitment to
• MSF principles, Behavioural flexibility, Results and quality orientation, Teamwork and Cooperation.