HR & Admin Assistant – Real Estate at Corporate Staffing

Key Responsibilities

• Maintaining a secure but effective human resource records management system by designing a filing and retrieval system; keeping past and current records.
• Co-ordinating and ensuring staff Recruitment & Selection, Orientation & Placement to respective department;
• Documenting and managing all staff records and ensuring they are complete, accurate, securely well-kept and up to date;
• Preparation of staff Appointment letters, Employment contracts, Disciplinary memos and recommendation letters.
• Prepare and coordinate induction programs for newly recruited employees.
• Maintaining and revising the company’s handbook on policies and procedures.
• Coordinating performance management and employee evaluation.
• Dealing with employee grievances and implementing disciplinary procedures.
• Maintaining staff leave/off days balance reports.
• Analyzing training needs in conjunction with departmental managers.
• Overseeing exit interviews.
• Looking after health, safety and welfare of all employees.
• Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.
• Prepare HR and administration reports as required from time to time.
• Assisting with administrative duties in the company including maintaining general office files, Directors files and all other filing which may be advised from time to time.
• Ensure safe custody of important company documents which include: Tenancy leases, Land Titles, Company Incorporation documents, contracts documents, policy documents and any other document advised by the management from time to time.
• Preparing official documents including office correspondence, lease agreements preparations and review.
• Ensure compliance with statutory requirements: Annual Employee returns to NEA, NSSF, NHIF
• Management of master roll, and attendance registers.
• Preparation and circulation of Minutes of management meetings. 
• Administration of staff benefits as per company policy and procedure.
• Any other duties that may be assigned from time to time.

Key Skill and Qualifications

• Bachelor Degree in HRM or Higher National Diploma in HRM.
• 2-5 years of relevant experience in both HR and Admin
• Excellent knowledge of various HR functions such as pay & benefits, recruitment, on-boarding, evaluation, training & development etc.
• IHRM Membership will be an added advantage.
• Good understanding of labor laws and regulations.
• Must be proficient in MS Office Suite.
• Proven problem-solving skills.
• Ability to work independently in a dynamic environment.
• Ability to work well with a team.
• Outstanding organizational and time-management skills.
• Excellent communication and interpersonal skills.
• High level of integrity and ethics.

Closing: 1st May 2023.