HR & Administration Assistant at Elizabeth Glaser

Reporting to the Human Resources & Administration Officer, the HR & Administration Assistant provides general support in the day to day management and administration of the human resources function. While the focus is typically on HR administration & compliance, the position may also support other functional areas such as recruitment, staff orientation, training & development, employee relations, compensation & benefits, and performance management.

No two days are alike at EGPAF, but what can you expect as a Title?

• Assist in recruitment processes, calling shortlisted candidate, preparing interview schedules, and assisting with back ground screening and reference checks for final job candidates.
• Ensure complete and up-to-date employment documentation and confidential handling of employee information.
• Ensure all required employee documentation is obtained, correctly filed, and updated as necessary.
• Support the orientation and on-boarding of new employees, including assigning onboarding tasks on Taleo.
• Ensure documentation in respect of departing staff is complete and properly filed.
• Ensure compliance with all internal policies and procedures as well as external regulatory concerns and applicable labour laws.
• Data entry in HRIS and other systems.
• Cover for the administration staff with the office management in their absence.
• Any other duties as assigned.

To Be Successful, You Will Have

• Diploma or professional certification in human resource management, business, organizational development, or a related field.
• Minimum 1 year of previous human resource management experience at the assistant level.
• Strong verbal and written communication skills, and active listening skills.
• Understanding of the sensitivity and confidentiality of the HR function.
• Strong interpersonal and team-building skills.
• Ability to manage a large and variable workload, ensuring timely and accurate completion of assigned work.
• Detail-oriented and with special attention to accuracy.
• Well organized, self-guided and motivated to produce quality work.
• Integrity, objectivity, and the ability to gain the trust and respect of peers.
• Understanding of the sensitivity and confidentiality of the HR function.
• Ability to manage a large and variable work load, ensuring timely and accurate completion of assigned work.
• Excellent skills in data bases, word processing, spreadsheets.