HR Assistant at HCS Africa

Job Purpose

We seek to recruit a Human Resource Assistant for one of our clients in the Manufacturing sector.

The successful candidate will provide support in a full range of operational and administrative HR activities, in delivering efficient service and support to meet the expected organizational goals.

Key Responsibilities

HR Records & Information Management

• Maintain up to date staff data (electronic and physical files) in safe and confidential custody. This includes updating HR databases by inputting new employee contact information and employment details.
• Maintenance of HR records.
•  Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, etc)
• Employee attendance monitoring and absence management and follow up to ensure staff timely completion of monthly timesheets as required.

Recruitment & Selection

• Draft advertisements for authorized recruitments, ensuring conformity of job advertisements to job specifications.
• Circulation of advertisements on various platforms.
• Undertake long listing of job applications and provide the longlist to support shortlisting
• Arrange for and coordinate interviews (date of interviews, calling short-listed applicants) and ensuring all pre employment documentation is in place.
• Ensure records of all recruitment and selection processes of employees are correctly filed
• Conducting reference checks for successful candidates

General HR Support Services

• Draft employment contracts, and other employee related communication in line with employee terms and conditions of employment
• Handle and respond to routine staff inquiries regarding HR policies, employee benefits, and other HR-related matters and escalate as necessary.
• Any other duties as may be assigned by the supervisor from time to time.

Professional Qualifications

• Bachelors Degree in Human Resources/social sciences
• Certified Human Resources Professional
• Only candidates with 2 -4years’ experience in a similar role will be considered.
• Preference will be given to candidates working in Service, Construction and Manufacturing Industries.
• Ability to maintain confidential information.
• Proficiency in computer skills: Windows, Word, Excel, PowerPoint, Outlook.
• Good presentation and  communication skills
• Excellent planning and organization skills

Personal Attributes

• Possessing a strong degree of integrity, including the ability to appropriately handle confidential information
• Excellent planning, organizational skills and high-level attention to detail.
• Honesty and integrity
• Positive working attitude and ability to give and take instructions
• Ability to work with minimum supervision