HR Assistant III at Catholic University of Eastern Africa

Ref: EMPREQ-057

Minimum Requirements

• Must have a Bachelor's degree in HRM or Bachelor's degree in a related Social Science;
• Should be able to work under minimum supervison;
• Should have excellent team leadership skills;
• He/She should be flexible and adaptable enough to work in a multicultural environment;
• Must have a Higher Diploma in Human Resources;
• Member of the IHRM;
• Must have at least three (3) years' experience in a busy/reputable organization;
• Should be proficient in all MS Office packages;
• Must have experience in labour laws, HR procedures and policies;
• Should be a creative and innovative team prayer;
• should possess good interpersonal and communication skills;
• Should be a person of integrity; morally upright and mature;

Job Responsibilities

• Any other duty as may be assigned by the supervisor from time-to-time.
• Assists in organizing formal induction/re-induction sessions including informing the staff to be inducted; drafting the induction programme, making arrangements and evaluation of the induction sessions;
• Compiles a report on monthly payroll changes in staff salary/salary related information to be presented to the Payroll Office to ensure timely payroll processing;
• Conducts reference checks on all selected candidates for recruitment and presents the reports before the staff is hired or confirmed depending on the circumstances;
• Ensures all new staff are issued with the medical scheme registration form, Group life registration and beneficiaries forms;
• Ensures that applications received are categorized, filed accordingly and directed to the undersigned as per the advertisement made;
• Generates and distributes a variety of reports and statistical summaries regarding employee skills, pay, data, and related information;
• Informs both successful and unsuccessful applicants in writing of the panel decision;
• Keeps statistics of vacant posts, number of applicants, gender, etc., for management reports as may be required;
• Notifies the successful candidates to present a medical examination report before they are officially appointed;
• Prepares advertisement of vacant posts and ensure adherence to policies and procedures
• Prepares appointment letters;
• Prepares detailed job descriptions in collaboration with the various heads of departments and ensure that every employee has a signed job description;
• Prepares information needed to create new employee profile and to place new employee on payroll including organizing for staff identity cards;
• Prepares interviews including formulation of interview score-sheets, calling candidates for interviews and ensures that the interview panel is notified in good time;
• Prepares profiles for new staff to be presented both Council Staffing Committee and the University Council;
• Prepares short listing sessions including formulation of shortlisting instruments, notifying the panel and writing the shortlisting reports;
• Responds to all unsolicited applications in writing;
• Supports the HR Office in secretarial and administrative work including organizing meetings, taking minutes and generation of reports among other duties;
• Takes minutes in interviews and ensures that the minutes are ready in good time for prompt implementation of the recommendations;
• Works closely with the Human Resources Manager to ensure new employees are inducted as per the laid down procedures;