Human Resource Assistant at Kenya Red Cross Society

Duties & Responsibilities

• Assist in processing staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
• Provide advice to staff members on their rights, obligations, benefits and entitlements according to the KRCS code of conduct.
• Updating our internal databases with new employee information like contact details and employment forms
• Post, update and remove job ads from job boards, careers pages and social networks
• Receiving and reviewing applications, managing interviews and creating a Longlist of candidates;
• Organizing interviews for candidates as requested
• Informing candidates about the results of their interviews( Interview feedback)
• Support Staff Recruitment & Orientation processes including requisite HRMIS management
• Assist in staff off boarding/ clearance process; provident forms, exit interviews Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filled in appropriately.
• Provides clerical support to the HR department.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing cheques.
• Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Any other admin and support work as may be assigned from time to time

Skills and Qualifications

• Degree/Diploma in Human Resource Management, Business Management or any other HR related course
• Two years’ experience in HR/ Administration field
• Must be a member of IHRM
• Accuracy and detail is one of the key requirement for this role
• Able to multitask
• Target oriented and able to meet tight deadlines.
• Computer literate with excellent communication skills and a team player
• Proactive, able to multi-task, prioritize work, meet deadlines & works effectively under pressure