Human Resource Assistant at Shining Hope For Communities

Key Responsibilities / Duties / Tasks

• Provide clerical and administrative support to the human resource team.
• Maintain and manage accurate human resource records by updating the employee’s data bank, filling and keeping all employees’ documents in their respective files and opening files for new employees.
• Ensure all files are up to date as per the checklist.
• Coordinate HR projects including meetings, trainings and surveys as requested by the HR Manager.
• Process documentation and prepare reports relating to personnel activities that is staffing, recruitment, training, grievances and performance evaluations.
• Assist with the recruitment and interviewing process.
• Coordinate communication with candidates and schedule interviews.
• Maintain all leave records and updates to achieve a coordinated leave administration process.
• Assist in payroll preparation by providing relevant e.g. absences, bonus and leave.
• Conduct initial orientation for newly hired staff.
• Respond to HR queries in the absence of HR Manager and Coordinators.

Academic Qualifications

• Diploma in Human Resources or any other related field

Professional Qualifications

• CHRP is desirable

Other requirements (unique/job specific)

• 2 years’ experience working with the Human Resource department
• Experience of working with human resource management systems
• Proficiency in the full Microsoft Office Suite

Functional Skills

• Making decisions
• Checking things
• Following procedures
• Examining information

Behavioral Competencies /Attributes

• Understanding people
• Directing people
• Upholding standards
• Team working