Umma University is an established university in Kenya accredited by the Commission for University Education. The University has two campuses; Thika and Kajiado. Umma University offers courses in Computer Science, Nursing (Direct Entry and Upgrading), Business Management, Information and Communication Technology, Islamic Sharia, Islamic Banking & Finance ...
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Diploma in Psychology, Business Administration, or a Bachelor’s Degree in Social Sciences is an added advantage.
At least 2 years’ experience as Human Resource Assistant
Conversant with Labor law and employment equity regulations
Effective HR administration and people management skills
Experience in payroll practices, recruitment, employee orientation, records maintenance, vendor liaison, file audit,employee advocate and employee recognition
Must be a professional member of IHRM
Certificate in computer applications skills
Excellent writing and communication skills in English: ability to produce excellent quality documents and reports.
Knowledge & Skills
Good understanding of key HR principles and talent acquisition best practices including CV screening, candidate engagement, scheduling assessments with candidates, interviewing, and onboarding.
Excellent inter-personal skills and ability to operate/work under pressure.
Ability to create trust with team/employees and deal with confidential information in a professional manner.
Demonstrated ability to deliver timely high-quality deliverables.
Key Roles And Responsibilities:
Provide support on the recruitment actions to ensure consistent, high quality, timely implementation of the approved recruit .
Provide active support in communicating with the applicants (internal/external candidates) about the vacancy announcement, until the recruitment is completed
Provide full administrative support with the ongoing recruitment processes (scheduling tests or interviews, preparing minutes, and following up on approvals).
Provide active support with longlisting candidates for open Vacancy Announcements under the close supervision of the respective tract and compile HR data on staff recruitment and selection, contractual conditions, entitlements to support analysis, and reporting needs.
Provide administrative support in on boarding new staff members in compliance with relevant processes and procedures.
Maintain confidential personnel records, HR databases, and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines ensuring the e-recruitment system is fully leveraged and contains updated information.
Support with any other HR administrative task as required