Human Resource Business Partner (BPO Operations) at Tatu City Limited

 Employee Relations & Workforce Management

• Act as the primary HR contact for employee relations across operations teams, handling disciplinary matters, grievances, investigations, appeals, and conflict resolution in compliance with Kenyan labour laws and company policies.
• Advise team leaders and managers on employee management, coaching, workplace conduct, and disciplinary procedures while managing sensitive issues with professionalism, confidentiality, fairness, and consistency.
• Drive workplace culture, engagement, retention, and wellness initiatives by monitoring workforce morale, identifying people-related risks, and supporting employees within a high-pressure operational environment.
• Design and execute employee engagement initiatives tailored to shift-based BPO operations, including recognition programs, wellness activities, feedback forums, and retention-focused interventions.
• Actively monitor employee sentiment and proactively identify morale, burnout, or attrition risks within operational teams

Labour Law Compliance & HR Governance

• Ensure full compliance with Kenyan labour laws, statutory obligations, occupational health and safety requirements, employment regulations, and internal HR governance standards, including PCI-related workforce requirements/Standard Operating Procedures (SOPs)
• Maintain accurate and secure HR records such as contracts, disciplinary files, leave records, onboarding documentation, and statutory filings while ensuring confidentiality of employee and client-sensitive information.
• Support internal and external audits through proper documentation and records management, while keeping management informed on labour law changes and related business risks.

Recruitment, Onboarding & Workforce Planning

• Coordinate end-to-end recruitment for operational and support roles, ensuring timely hiring and selection.
• Support workforce planning aligned with operational growth, client demand, staffing forecasts, and attrition trends in partnership with Operations leaders.
• Manage onboarding processes, including orientation, integration programs, and initiatives that improve retention and operational readiness.
• Oversee pre-employment and onboarding compliance activities such as background checks, verification, and documentation.

Performance Management & Operational HR Support

• Support implementation and administration of performance management frameworks to ensure consistent application across operations.
• Partner with Operations leadership to address productivity, attendance, quality, behavioral issues, and overall workforce performance concerns.
• Coordinate Performance Improvement Plans (PIPs), coaching interventions, corrective actions, and support during operational escalations or workforce incidents.
• Analyze workforce trends (absenteeism, attrition, disciplinary cases, engagement, and performance indicators) and provide HR insights to improve effectiveness and operational stability.

Policy Development & Process Improvement

• Lead the implementation and enforcement of operational HR governance frameworks including escalation matrices, code of conduct standards, zero-tolerance policies, attendance governance, and workplace behavior protocols.
• Partner with Operations and Security teams to ensure consistent application of client-specific workplace compliance standards and disciplinary controls.
• Review, update, and implement HR policies, SOPs, and employee handbook provisions to ensure alignment with operational needs and legal requirements.
• Develop scalable HR processes suitable for a startup environment while ensuring practicality and enforceability.
• Ensure HR policies comply with local legislation and meet international client expectations, including workplace standards.
• Drive continuous improvement in HR operations and employee experience, including alignment with PCI compliance and client contractual obligations.

Stakeholder Management & Business Partnership

• Build strong relationships with internal stakeholders (Operations, Training, QA, IT, Security, Finance, and Leadership) to ensure effective collaboration.
• Serve as a trusted HR advisor to managers and leadership, supporting decision-making and people strategy discussions.
• Facilitate communication and alignment between local operations and international stakeholders to ensure consistency in execution.
• Manage HR escalations with urgency and professionalism, including support for client audits and people-related operational reviews where required.

Attendance, Shift & Call Center Environment Management

• Support monitoring and management of attendance, lateness, absenteeism, leave trends, and shift adherence in a 24/7 operational environment.
• Assist in enforcing operational discipline, ensuring compliance with shift, overtime, rest day, and leave regulations.
• Support employee scheduling coordination from an HR compliance perspective to ensure workforce coverage and regulatory adherence.
• Address workplace conduct and compliance issues that may impact service delivery, operational efficiency, or client commitments.

Qualifications & Experience

• Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• CHRP-K certification or equivalent professional HR qualification preferred.
• Minimum 5 years progressive HR experience, with at least 2–3 years supporting shift-based BPO, contact center, or operational environments.
• Prior HR experience within a BPO, contact center, customer support, or high-volume operational environment strongly preferred.
• Strong working knowledge of Kenyan labour laws and HR best practices.
• Experience handling employee relations and disciplinary processes in fast-paced environments.
• Experience in supporting shift-based or international operations is highly desirable.
• Prior exposure to PCI-compliant or highly regulated environments is an added advantage.

Soft Skills & Mindset

• High emotional intelligence and maturity
• Strong communication and interpersonal skills
• Resilience under pressure
• Strong judgment and discretion
• Problem-solving and decision-making capability
• Ability to manage difficult conversations professionally
• Adaptability within evolving startup structures
• Strong sense of ownership and accountability
• Ability to remain calm and decisive during operational crises, employee escalations, and high-pressure workforce incidents.

Work Model and Collaboration

• Required to actively support night shift operations aligned to international client schedules, including maintaining a visible on-site HR presence during designated operational hours.
• Expected to provide real-time HR support for operational escalations, employee incidents, attendance concerns, employee engagement activities, and workforce stability initiatives within a fast-paced shift-based environment.
• Required to work fully on site and Pacific Time Zone schedules.
• Ability to support urgent operational matters outside standard business hours where necessary.
• High interaction with frontline employees and operational leadership teams.