Human Resource Officer at The Center for International Health, Education and Biosecurity (CIHEB)

Job Summary

Reporting to the Senior Human Resource Manager, the Human Resources Officer is responsible for all aspects of the human resource function within the following programs Stawisha Pwani, CONNECT, TRACK and  PACT Imara and performs a wide variety of duties focused on the life cycle of employee ( From advertisement of the position, shortlist, interviewing on boarding, performance, L&D, disciplinary, career growth and separation) plus Human Resource administrative duties.

Roles and Responsibilities

• Help in developing and recommend amendments in human resources policies and procedures.
• Maintain the Employee HR policies manual in accordance with Kenya labour laws and CIHEB-Kenya policies and procedures.
• Actively participate in the full-cycle recruitment for all (Connect, Track, Imara, Shared Services, and Stawisha) vacancies including development of job descriptions, placing job advertisements, screening, and interviewing qualified candidates, conducting references checks and extending employment offers.
• Ensure that all new hires are on boarded appropriately and given access to CIHEB-Kenya policies and procedures and support managers on the orientation of new employees.
• Ensure all employee files have all the required documents and the correct details are onload to the ERP system.
• Champion ERP- HR system, with up to 99% utilization of the module, check on bugs and any missing information.
• Compile CIHEB – Kenya employee data
• Manage all employee relations matters including conflict resolution and disciplinary matters in compliance with local labour laws, CIHEB-Kenya policies to meet the standards of a conducive working environment.
• Prepare Ciheb- Kenya monthly payroll data and run payroll reconciliation with Finance.
• Coordinate the administration of benefits by working closely with insurance (Medical and WIBA/GPA) to manage staff enrolments and terminations, Schedule periodic insurance benefits orientation for all staff members, track usage and reimbursement of claims.
• Ensure in all HR practices, there is strict compliance with the policies, labour law and donor requirements. This will include sub grantees compliance.
• Any other duty assigned by the immediate supervisor.

Requirements

• Bachelor’s degree in HR Management is a must.
• Post graduate diploma in Human Resources Management.
• A minimum of Five (5) years of progressively responsible experience in human resource management.
• Proven experience managing and working in an HR management capacity with large multi-cultural teams.
• Exceptional interpersonal communication skills.
• Must have proven strong HR systems and process skills
• Attention to detail, past experience in payroll administration an added advantage.
• Past supervisory experience a must.
• Professional HR qualification highly desirable
• Must have proven strong HR systems and process skills
• Must be a registered member of IHRM
• Working experience in Donor Funded Institution is desirable