Human Resources Assistant at Vivo Energy

Job Purpose:

The Human Resources Assistant position provides an effective, efficient, accurate and professional HR service covering full administrative and support to the resourcing function.

Principal Accountabilities:

• Accurate and timely HRMIS updates and admin support to staff.
• Facilitate end-to-end recruitment cycle with a focus on impeccable candidate experience.
• Leading employer branding initiatives i.e. coordination of career fairs and millennials connect and providing support to locally-driven initiatives for Employee Engagement.
• Maintaining and Updating Recruitment Databases.
• Conducting reference checks to ensure the best possible selection decision.
• Analyzing and reporting on key recruitment metrics i.e. retention, turnover, and internal mobility rates turnaround time, offer acceptance rate saving, gender/age distribution on JGs, premiums, and hiring costs.
• Coordination and analysis of internal surveys i.e. post-induction surveys, candidate experience surveys, and pre & post-internship surveys.
• Liaising with the payroll team to process statutory payments- preparing data schedules i.e. NSSF, NHIF, NEA and ensuring no penalties to the company.
• Point of contact for all third-party contractors.
• Onboarding of new joiners and managing the employee exit processes.
• Assist with day-to-day operations of the HR functions and any other duties assigned to by the line manager.

Key Challenges:

• Good application on interpersonal skills to enhance teamwork and flexibility to accommodate work schedules especially in communicating with Stakeholders
• Self-starter able to take initiative and ownership of projects and prioritise workload to completion with limited supervision.

Requirements

• Bachelors Degree in Human Resources/social sciences
• Certified Human Resources Professional
• At-least 2 years’ experience in Human Resources
• Ability to maintain confidential information.
• Experience providing a high level of customer service, managing highly confidential materials and administrative tasks
• Proficiency in computer skills: Windows, Word, Excel, PowerPoint, Outlook.
• Proven attention to detail and an acute understanding of the importance of data accuracy.
• Excellent communication skills (written, verbal, listening)
• Collaborative