Imports & Exports Manager at Njoro Canning Factory Kenya Ltd

Job Summary: The Imports & Exports Manager is responsible for overseeing the import and export operations of goods and materials for a company. This role involves managing the logistics, documentation, compliance, and coordination necessary for the smooth movement of products across international borders. The Imports & Exports Manager ensures compliance with customs regulations, optimizes supply chain efficiency, and fosters strong relationships with suppliers, carriers, and government agencies.

Key Responsibilities:

1. Logistics Management:
   • Coordinate the transportation of goods between international suppliers, warehouses, and distribution centers.
   • Select appropriate shipping methods and carriers to optimize cost, speed, and reliability.
   • Monitor shipment schedules and track shipments to ensure timely delivery.
2. Customs Compliance:
   • Ensure compliance with import and export regulations, including tariffs, duties, quotas, and documentation requirements.
   • Prepare and review import/export documentation such as commercial invoices, packing lists, bills of lading, certificates of origin and permits like HCDA, KEPHIS, Phytosanitary etc.
   • Liaise with customs brokers and government agencies to facilitate clearance processes and resolve any issues.
3. Supply Chain Optimization:
   • Analyze supply chain processes and identify opportunities for efficiency improvements.
   • Work closely with procurement and production teams to forecast demand and plan shipments accordingly.
   • Implement strategies to minimize transportation costs and reduce lead times.
4. Risk Management:
   • Identify potential risks related to import/export operations, such as regulatory changes, geopolitical instability, or supply chain disruptions.
   • Develop contingency plans and mitigation strategies to address risks and ensure business continuity.
5. Vendor and Carrier Management:
   • Assist in the sourcing of materials for imports based in the factory requirements.
   • Negotiate contracts with suppliers, freight forwarders, and other service providers to ensure favorable terms and pricing.
   • Evaluate vendor performance and establish key performance indicators (KPIs) to measure service quality and reliability.
6. Documentation and Recordkeeping:
   • Maintain accurate records of import/export transactions, including invoices, shipping documents, and compliance records.
   • Ensure documentation is organized and accessible for audits and regulatory inspections.
7. Team Leadership and Training:
   • Supervise a team of import/export coordinators or specialists, providing guidance, training, and support as needed.
   • Foster a culture of collaboration, accountability, and continuous improvement within the department.

Qualifications:

• Bachelor’s degree or diploma in supply chain management, logistics, business administration, or a related field.
• Proven experience in import/export operations, with a minimum of 5 years in a similar role.
• In-depth knowledge of international trade regulations, customs procedures, and transportation logistics.
• Strong analytical and problem-solving skills, with the ability to anticipate and mitigate risks.
• Excellent communication and negotiation skills, with the ability to build relationships with internal and external stakeholders.
• Proficiency in relevant software tools, such as ERP systems, customs clearance platforms, and excel, word etc.

The Imports & Exports Manager plays a crucial role in ensuring the efficient flow of goods across borders, contributing to the success and competitiveness of the company in the global marketplace.