Intern for Programme and Administrative Support at United Nations Environment Programme (UNEP)

Responsibilities

• Administrative support
• Support the EOU Procurement Focal Point at their request and under their guidance. Support in the procurement of all office equipment for the EOU including IT equipment, office furniture, office supplies and consumables. Provide assistance, on request, in preparing scope of work and specifications of goods and services and identify and liaise with sources of procurement. Assist, under guidance, with procrement documents (e.g. Purchase Orders, Requests for Quotations, etc).
• Support the EOU IT Focal Point at their request and under their guidance. This includes supporting record keeping for all official equipment issued to EOU Staff, managing Security Gate Passes for IT equipment taken off-site, monitoring EOU usage and storage space on the EOU SharePoint / OneDrive, identifying ICT-related capacity needs; and facilitating the provision of specialized software on a needs basis. c. Support the EOU Security Focal Point at their request and under their guidance. Support record keeping of EOU staff contact details for security purposes and arrangements for access to the UNON compound for all offical external visitors to the UN compound.
• Support processes related to the EOU office space, equipment and services’ needs and support on all related matters.
• Evaluation Function support a. Ensure that the format and presentation of evaluation reports are in-line with EOU requirements prior to their finalization. Ensure report filenames are correctly formulated and that evaluation reports are filed in the correct SharePoint locations.
• Disseminate finalized evaluation reports to relevant managers, respondents and stakeholders.
• Provide logistical support to Evaluation Managers, including setting up appointments for evaluators to conduct in-house interviews with UNEP staff, book meeting rooms for EOU staff or EOU consultants. Assist the Director and Senior Evaluation Officer in making appointments as required. d. Assist with ad-hoc tasks to support the evaluation function as and when required and at the request of the Senior Evaluation Officer.

Qualifications/special skills

• Undergraduate studies in Environmental Management, Development Studies or International Policy. Applicants must meet one of the following requirements: 
• be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher);
• be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor's degree or equivalent) Proficiency in Microsoft Word, Excel and PowerPoint and demonstrable skills in organizing, methodical follow-up and tracking knowledge is required.
• Applicants must have good organizational skills, excellent attention to detail, confidence in the use of modern software and ICT platforms, resourcefulness, strong interpersonal skills, ability to work independently and in a team and the ability to establish effective working relations with others across gender and cultural barriers.
• Applicants to the UN Internship Programme are not required to have professional work experience.