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  • Posted: Mar 24, 2020
    Deadline: Not specified
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    CIAT (International Center for Tropical Agriculture) works in collaboration with hundreds of partners to help developing countries make farming more competitive, profitable, and resilient through smarter, more sustainable natural resource management.
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    Intern – Project Administration

    Position Summary:
     

    Under the supervision of Project Administration Assistant, the Intern will provide effective and efficient programme and administrative support to the Nairobi office.
     
    Main duties and responsibilities include:

    • Review and ensure that the organization ERP – UBW information is up to date. 
    • Assist in keeping track of amendments and agreements received during the month to update monthly report. 
    • Update the ongoing project list with this information and share with relevant people on monthly basis.
    • Keep up to date monthly report to facilitate mitigation gap report information. 
    • Prepare acknowledgement letters for funds received from donors.
    • Prepare project closure letters  
    • Update the physical files with the relevant documentation generated during the project lifecycle. E.g. Invoices, reports, letters etc.
    • Assist with retrieving of required documents during audit.
    • Dispatch Project documents to donors.
    • Assist with gathering and compiling documentation from partners during due diligence process. 
    • Facilitate the tracking of the partner assessments and keep UBW up to date (suppliers- assessments), gather documents (profile forms, bank certifications and others)  
    • Any other tasks as assigned

    The candidate shall have the following competencies, skills and experience: 

    • Degree in Project Management, Business Administration, or related field
    • Up to 1 year relevant experience in an international working environment
    • Ability to demonstrate strong planning, tracking, administrative, written and oral skills 
    • Good IT skills and fluency in both written and spoken English are required for this role
    • Good  interpersonal skills, ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect to diversity

     
    Terms of Employment:  This is a nationally recruited internship position based in Nairobi, Kenya. The initial contract will be for period of three (3) months, and is renewable depending on performance and availability of resources. CIAT offers a multicultural, collegial research environment. We believe that the diversity of our staff contributes to excellence. CIAT is an equal opportunity employer, and strives for staff diversity in gender and nationality.

    Applicants are invited to visit http://ciat.cgiar.org/ciat-jobs to get full details of the position and to submit their applications. Applications should include reference number: PD-2612 Intern – Project Administration as the position applied for.  Application letter and CV should be saved as one document using the candidate’s lastname, firstname for ease of sorting.  
     
    The Alliance does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). CIAT also does not concern itself with information on applicants' bank accounts.

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