HR Assistant at HRM Connection Ltd

Responsibilities

• Provide clerical and administrative support to Human Resources executives
• Heading administration that comes with outsourced contractors
• Management of outsourced services eg. Medical & Pension
• Drafting employment contracts for outsourced contractors
• Supervision of outsourced and contracted workers.
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
• Payroll preparation by providing relevant data (absences, bonus, leaves, etc)
• Ensure all statutory deductions are made
• Ensure that all notices and bulletins emanating from Management are displayed conspicuously in provided notice boards and that employees have access to them in good time.
• Handling disciplinary cases likely to lead to warnings, termination, dismissal and monitoring proper sequence of warnings and other disciplinary standards within the company to ensure consistency and conformity with the Employment Act.
• Ensure a high sense of discipline by staff and ensuring company rules and regulations are adhered to.
• Maintain positive liaison with relevant government agencies and departments and ensure the corporate image is sustained.
• Ensure continuous NSSF, NHIF & PIN registration of new and unregistered employees.
• Ensure all business and statutory licenses for the company are renewed appropriately and safely secured.
• Ensure all Company property is insured at all times and any claims arising are well documented and followed up with the insurance company for speedy and expeditious settlement.
• Coordinate management meetings and take minutes and circulate them accordingly
• Assist in following up of workmen compensation claims and documentation with the Insurance Company, Company doctor and the Ministry of Labour making sure all support documents and statements are available for speedy and expeditious settlement of the Claims.
• At the instruction of the HRM investigate and prepare reports on all matters involving employee grievances whether collective or individual.
• Receive from all departments daily written comments on staff attendance, recruitment needed, absenteeism, sickness and accident and report to the HRM. Properly handle complaints and grievance procedures
• Coordinate communication with candidates and schedule interviews
• Conduct initial orientation to newly hired employees
• Assist our recruiters to source candidates and update our database
• Forecast, plan, implement and control production schedule for the job and review and adjust where necessary.

Qualifications & Requirements

• Bachelor degree with a Diploma in Human Resource Management
• 3 years’ experience as an HR assistant in manufacturing industry or HR outsourcing company
• Basic knowledge of labour law
• Must possess Supervisory and Team building skills
• Result oriented driven individual
• Prior experience in implementing HR policies and manpower planning
• Excellent people management skills
• Good communication and interpersonal skills
• Must be accurate and thorough in the work
• Self-Driven and result Oriented
• Problem solver, optimistic and enjoy assertive communication