Inventory Officer/Associate, Outreach Administration (Re-Advertisement) at Aga Khan University Hospital

Job Purpose

• Management of inventory in outreach to ensure control and policies regarding inventory are adhered to in order to achieve the hospital's objective of providing high quality patient healthcare.

Key Responsibilities:

• Monthly reconciliation of stock values in Meditech and Peoplesoft taking into account the stock in transit, condemnation and cancellation/returns.
• Preparation of audit schedule for outreach surprise random count to ensure proper reconciliation and support for the entries & provide report on findings and actions taken.
• Verify orders requested versus issued from outreach stores both on the system and physically
• Monitor stock holding amount and days in all inventory locations.
• Monitor short expiries, returns to suppliers and expired stock.  Provide monthly reports on the same.
• Confirm & approve all expired medication and provide a trend analysis.
• Monitor and analyze supplies cost for all centers.
• Carry out background analysis on all transactions for cancellations prior to approval.
• Analyze and approve adjustments and provide trend analysis per location and department
• Forecast the supply and demand requirements to ensure consistent stock levels.
• Analyze the consumption/ usage/ condemnation/ slow moving trends and sensitivity of the stocks requested to avoid under/overstocking
• Identify and mitigate business and financial risks through effective implementation and monitoring of controls.
• Tracking operational costs towards maintaining profit-margins by monitoring revenue generation trends against cost of goods sold/used.
• Work closely with Purchasing and Supply Chain Management department (PSCMD) to ensure that contracts are fulfilled e.g., service and maintenance of Equipment (e.g., labs, radiology etc.), replacements, disposal etc.
• Ensure all laboratory & radiology equipment in outreach are tagged, if transferred then asset transfer forms are filled.
• Work with programmers to come up with alerts that will assist in monitoring reorder points and initiate action to replenish stock.
• Develop and maintain own professional competence and knowledge by keeping abreast of new developments, concepts, work methods etc. both clinical and professional.
• To develop, train staff and implement the improved inventory procedures and practices.
• Any other duty as may be assigned by management

Qualifications and skills required

• Bachelor’s degree in Finance
• ACCA/CPA finalist
• MS Office proficient
• 4 years’ work experience in the field of inventory management
• Must be honest and with high level of integrity
• Good reporting and analyzing skills
• Leadership skills
• Ability to work in a team and independently.
• Good Interpersonal & Communication skills
• Attention to detail.
• Good organization and administrative skills
• Business letters & report writing skills

Closing Date: 23/07/2023