KE - Driver at Church World Service

Primary Purpose

This position is primarily responsible for providing logistical support and driving for CWS field staff and visitors when necessary

Key Relationships

Internal to CWS

• Administration, Finance and Operations
• CWS Kenya Finance and Admin team
• Other team members in the Administration departments.

External

• Vendors
• Community
• Any other Partners in relation to his/her capabilities

Work Environment

• Field environment, Periodic travel to other field locations and Nairobi office as may be required.

Responsibilities

Program Administration (60%)

• Drives CWS Africa motor vehicles to complete assigned duties.
• Cleans and cares for official CWS Africa vehicles.
• Conducts regular checks of vehicles to ensure that they are mechanically sound and in good working order and reports any problems noted to the Admin Manager.
• Provides safe transportation to and from field locations, meetings and other destinations for CWS Africa staff and visitors on official business.
• Posts and collects mail, weighs, and affixes the correct number of stamps on letters and packages.
• Adhere to road safety regulations and ensure the well-being of passengers.
• Transports goods, equipment, and materials to working sites as needed.
• Ensures the secure loading and unloading of items, taking care to prevent damage.
• Familiarizes him/herself- with local geography and road conditions.
• Performs general clerical duties as may be assigned and which may include photocopying and packing supplies for field team travel.
• Conducts routine maintenance checks on vehicles including checking fuel, oil, and other fluids.
• Repairs minor mechanical problems on the CWS Africa motor vehicles after confirming the same with the Admin Manager.
• Obtains quotations and makes simple purchases on behalf of the office and as per instructions by the Admin and/ Program team.
• Ensures that the fuel level in each vehicle does not always go below half tank.
• Maintains effective communication with other staff members.
• Reports any issues or concerns promptly.

Compliance (15%)

• Adheres to the Organization’s policies and guidelines related to vehicle use and safety.
• Ensures compliance with local traffic regulations and legal requirements.

Data Management and Analysis (20%)

• Maintains accurate records of deliveries made to other offices in the CWS Africa delivery book.
• Maintains accurate records of trips, mileage, and fuel consumption.
• Submits regular reports on vehicle maintenance and usage to the Admin Manager.

Additional Responsibilities (5%)

• Any other duties as assigned

Experience

Qualifications

• Two (2) years of driving experience (category B, C1 & C) for both manual and automatic vehicles is required.
• Experience in Driving Category A1 and/ A2 is an added advantage

Skills

• Working knowledge of basic motor vehicle mechanics and required.
• Good working knowledge of driving in rural areas
• Good working knowledge of Marsabit is an added advantage.
• Excellent organizational and time management skills
• Excellent writing and oral communication skills.
• Good interpersonal skills.
• Good knowledge of Kenya rural areas.
• Strong computer skills, in particular Microsoft Excel, Word, and Outlook required.

Education & Certifications

• Secondary School or equivalent required.
• Valid Driving License Class B, C1, C is required
• Defensive Driving Certificate is required

Abilities

The Driver must have the ability to:

• Follow instructions from the Supervisor with a positive and receptive attitude.
• Deal effectively and courteously with many associates, outside agencies, applicants, and members of the public.
• Conduct oneself in a professional and courteous manner to represent the best interests of CWS Africa
• Maintain a high-performance standard with attention to detail.
• Carry out all the duties efficiently and effectively with minimal supervision.
• Take initiative.
• Maintain strict confidentiality with CWS Africa administrative and operational information.
• Manage a large and diverse workload under pressure with competing priorities.
• Ability to work in a multi-cultural environment required while maintaining a high level of motivation,
• Effectively manage CWS Africa's resources.
• Maintain the integrity of official records.
• Analyse and solve complex problems and make sound decisions.
• Work independently and contribute to overall operations of CWS.
• Communicate in English, both written and oral.
• Commitment to diversity, equity, and inclusion and willingness to support CWS’ Platform on Racial Justice as a CWS employee required.

Important Requirements

• Strong English communication skills, both written and oral.
• Ability to work in a multi-cultural environment required

Special Requirements

• COVID Vaccination is required for all successful candidates.
• The candidate should be in good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling for CWS Africa.
• This position is based in Marsabit Kenya.
• This position requires use of laptops at all time, competence in Microsoft office packages is required.
• This position may require travel in sub-Saharan Africa on short notice and under sometimes difficult conditions to meet demands of a dynamic operational program.
• Background check which includes references, and an educational and criminal check is required before the start of employment.
• A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel. .
• Environmental: Incumbents in this position will be exposed to excessive noise, marked changes in temperature and/or humidity, dust and infectious diseases, harsh weather climates, long work hours, bumpy roads, extended travel, excessive sun exposure, and non-ventilated spaces.
• The US Embassy rates Kenya rates as security level 1; incumbents should exercise normal security precaution.
• Full time
• All employees should be prepared to work from the CWS office within their location of hire. Remote work arrangements may vary depending on location and the governing rulings regarding the COVID-19 pandemic.