Manager, Logistics and Warehousing at Kenya Red Cross Society

PURPOSE:

To plan and manage logistics, warehouse, and transportation

PRIMARY RESPONSIBILITIES:

• Coordinate the development, planning and implementation of warehouse activities
• Oversee the overall logistics function and provide leadership on optimization of inbound logistics, warehousing and product demand fulfilment through a centralized process.
• Coordinate the issuing of materials, goods and supplies against approved requisition orders
• Participate in contract negotiations with suppliers and contractors
• Develop and implement a responsive distribution and transportation system to ensure timely delivery of materials, goods and supplies
• Coordinate effective maintenance and repair of the Society’s fleet of motor vehicles and related machinery
• Coordinate the investigation of motor-vehicle accidents
• Coordinate risk assessment and ensure that the Society’s properties and assets are properly insured for damage and loss
• Prepare budgets, reports and analysis of Logistics costs
• Cultivate a network of strong and lasting partnerships with stakeholders in the NGO humanitarian sector and relevant Government agencies
• Provide technical leadership to multidisciplinary teams to enable them develop, implement and evaluate strategic management plans and budgets aimed at improving performance standards and organizational effectiveness
• Initiate and participate in organizational performance reviews, and business process improvement programmes
• Participate in the recruitment and selection of Logistics, warehousing and logistics staff
• Partner with the Heads of Departments and Regional Coordinators to resolve issues that are directly related to the various sections in logistics, procurement and works
• Continually develop, design and improve systems, policies and procedures that will improve the workflow processes in the logistics department

Fleet Management:

• Coordinate effective maintenance and repair of the Society’s fleet of motor vehicles and related machinery and ensure all documentation is up to date including insurance and inspection documents
• Review, verify and authorize motor-vehicle work tickets
• Develop, implement and evaluate strategic plan and budget for the acquisition, repair and maintenance of the Society’s fleet of motor-vehicles and related equipment
• Coordinate the implementation of a computerized transport fleet management information system
• Coordinate the investigation of motor-vehicle accidents, provide estimates for repair and maintenance costs and following up with garages and insurance companies

People Management:

• Ensure performance evaluation for drivers and warehouse staff against defined targets and objectives
• Assess training needs as well as implement on-the-job training programmes and support the training and develop national staff and volunteers

PERSON SPECIFICATIONS:

Academic Qualification

• Bachelor’s degree in Supply Chain/ Procurement/Business Management or related field

Professional Qualifications

• Relevant professional qualification;
• Member of a relevant professional body.

Experience

• Minimum of five (5) years’ relevant experience with two years (2) at supervisory level

Skills/ Knowledge

• Demonstrate high levels of integrity.
• Ability to communicate both inside and outside the organisation, Formal presentation.
• Ability to write complex reports.
• Valid Clean driving licence
• Able to work in a challenging environment in which flexibility and responsiveness is essential
• Analytical skills