Legal Analyst Support Specialist at Standard Chartered Bank Kenya

Job Summary

To provide support to the Head of Legal, Kenya & East Africa in business planning, tracking litigation & closure of critical functional issues including Risk Management.

Responsibilities

Business

• Support the Head of Legal in business planning, coordination and administrative support.
• Organise key business meetings and conferences and follow up actions.
• Track performance and ensure closure of critical functional issues.
• Support the Head of Legal on collation of reporting obligations to the regional office.
• Provide administrative support to the larger East Africa Legal Cluster as appropriate.
• Supporting the function on tracking litigation and coordination of meetings.
• Ensure follow-through of action points arising from key meetings that are to be addressed by the Head of Legal.
• Manage any projects and other initiatives driven by the Head of Legal office.
• Ensure follow-through of action points arising from key meetings that are to be addressed by the Company Secretariat.
• Assist the Legal department in operations, resource management, budgeting where applicable, ensuring audit preparedness and completion of risk management systems entries such as EORP/M7.
• Oversee Record Management to Manage Records, storage facilities and ensure Records Management Storage Databases and the Critical Records Schedule is up-to-date.
• Assist to provide a legal budget in line with country timelines;
• Serve as lead liaison with regulators and other internal/external auditors with respect to deliverables from the legal department;
• Assist to file and manage expenses against budget and in line with SCB's Expense Management policy requirements;
• Monitor and report deviations/variances in the unit's budget;
• Co-ordinate onboarding processes for law firms and relevant vendors of the department as required from time to time;
• Prepare and submit monthly accruals in line with timelines; Process bills and expenses promptly;
• Maintain accurate record of same; Provide business support to aid existing and pipeline business initiatives;
• Maintain register of external legal opinions; Provide valuable inputs to promote business and operational efficiency; and
• Assist to compile the list of external counsel for approval, as part of the annual review process of approved external counsel.
• Responsible for assisting lawyers and legal professionals in executing legal transactions
• Prepares basic documents or contracts for review and evaluation by others
• Handles routine litigation matters with limited settlement authority
• Engages in communication with business clients
• Performs legislative/regulatory tracking
• Performs routine legal research and compiles data from such references as digests, encyclopedias, practice manuals or other sources, including on-line resources
• Performs administrative tasks such as scheduling, calendar management and organizing data and meetings
• Appropriately assess risk when business decisions are made

Governance

• Ability to build and maintain key relationships with Senior managers & leaders of the Bank
• Follow up & closure of critical functional issues
• Timely planning & delivery of projects/key initiatives
• Strong interpersonal skills, capable of developing relationships with individuals across the Bank at all levels and comfortable in managing through influence
• An ability to get things done and influence people at a distance.
• Strong communication and presentation skills, both written and oral.
• Ability to 'synthesise' information from different sources and produce concise summaries of the key message into high quality papers for Senior Boards and committees.
• Strong awareness and analytical skills.
• Ability to distil information to identify key trends and issues and to propose solutions or actions to take advantage of opportunities.
• Must be able to operate under own initiative and also maintain strict confidentiality at all times.
• Proven arranging, management and delivery skills.
• Sound judgement, sensitivity, persuasion and interpersonal skills
• Experience of cross functional businesses and projects

Regulatory & Business Conduct

• Display exemplary conduct and live by the Group's Values and Code of Conduct.
• Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank.
• Lead to achieve the outcomes set out in the Bank's Conduct Principles
• Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.
• Exercise authorities delegated by the Board of Directors and act in accordance with Articles of Association

Key stakeholder

• Head of Legal, Kenya and East Africa
• Members of Country Management Committee (EXCO)
• Heads of Business
• Heads of Functions

Other Responsibilities

• Embed Here for good and Group's brand and values in the Legal Team; Perform other responsibilities assigned under Group, Country, Business or Functional policies and procedures.

Qualifications

• University degree/ Paralegal Certificate
• 5 years relevant experience
• Paralegal Certificate from an accredited institution
• Technical skills (e.g., e-mail systems, Word, Excel, Access, Internet: Lexis/Westlaw)
• Excellent organizational skills
• Ability to review and organize numerous related documents

Closing: 11 August 2022