Legal Assistant - Mombasa - 1 Position at Siginon Group

JOB PURPOSE

• Reporting to the Group Legal Manager, the job holder will support the department in legal and administrative issues relating to the department.

RESPONSIBILITIES:

• Handling sensitive information securely and professionally.  
• Maintaining a calendar of all legal deadlines and appointments and any other significant legal dates.
• Conducting legal research and drawing up legal opinions on policy matters.
• Communicating with external attorneys to provide legal advice on the issues related to the institution’s obligations, rights, risks and organization privileges if needed.
• Maintaining and safeguarding departmental documents/records as well as creating and maintain trackers for legal documents and other resources. 
• Prepare, review, record and report legal documents including briefs, pleadings, appeals, agreements, contracts and legal memoranda.  
• Collaborating with the internal departments such as HR, Finance and Commercial etc. to ensure Legal Compliance for the Group’s operations.
• Reviewing and vetting demand letters, statutory notices, pleadings, affidavits and other relevant litigation documents.
• Assisting in preparing correspondence and internal communications for the Legal Department and dispatching and delivering mails and resolutions to both internal and external parties.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Build and maintain legal registers, databases, and files. 
• Identify relevant gazette notices, judicial decisions, statutes, legal articles, codes and other pertinent material.
• Provides general office support services by processing draft legal documents, support in editing legal documents, proofreading and finalizing for signature. 
• Help with case preparation including witness lists, statements, and exhibits.

Education, Professional Qualifications & Work experience

• Bachelor’s degree in law or completion of the Advocate Training Program at the Kenya School of Law
• Experience in general office support in legal department or Office
• Experience in research and preparation of legal documents
• A minimum of 1-2 years of relevant working experience.

Skills & Competencies

• Excellent planning and organizing/work management skills.
• Excellent communication and interpersonal skills.
• Knowledge in Data Protection Compliance 
• Excellent writing skills are mandatory.
• Excellent teamwork/collaboration ability.
• Attention to details.