Legal Clerk / Legal Secretary at Clarity Osa

ABOUT THE ROLE

• We are seeking a detail-oriented and professionally presented Legal Clerk / Legal Secretary to join our growing chambers in Nairobi. The successful candidate will provide high-quality administrative and legal support to our advocates, ensuring smooth day-to-day operations of the firm. This is an excellent opportunity for a candidate looking to build a long-term career in a dynamic legal environment.

KEY RESPONSIBILITIES

• Draft, type, proofread, and format legal documents including pleadings, affidavits, agreements, letters of demand, and correspondence to clients and court officials.
• File and serve court documents, ensuring strict compliance with court filing deadlines and procedural requirements.
• Maintain and organise physical and digital case files, correspondence registers, and the firm’s law library.
• Manage partners and advocates’ diaries, schedule court appearances, client meetings, and arbitration hearings.
• Liaise with clients, witnesses, the Judiciary, and relevant registries on behalf of the firm.
• Conduct basic legal research using online platforms (e.g., Kenya Law Reports, eCitizen) to keep abreast of developments within the legal industry, carry out tasks and as directed.
• Handle incoming and outgoing mail, e-mails, and telephone enquiries professionally and promptly.
• Track, process, and follow up on invoices, disbursements, and billing records.
• Ensure confidentiality of all client and firm information at all times.
• Perform any other duties as may be assigned from time to time by the partners.

QUALIFICATIONS & EXPERIENCE

• Diploma in Law, Legal Studies, or Paralegal Studies from a recognised institution (minimum requirement).
• A degree in Law or related field will be an added advantage.
• Minimum of 7 years of practical experience as a Legal Secretary, Legal Clerk, or Paralegal in a law firm or legal department.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal case management software.
• Familiarity with the Kenya court system, filing procedures, and registry processes.
• Excellent command of written and spoken English; Kiswahili proficiency is an asset.

COMPETENCIES & PERSONAL ATTRIBUTES

• Exceptional attention to detail and accuracy in documentation.
• High degree of discretion, confidentiality, and professional integrity.
• Strong organisational and time management skills with the ability to manage multiple matters simultaneously.
• Reliable, self-driven, and able to work under pressure to meet tight deadlines.
• Proactive communication and strong interpersonal skills.