Invoicing Clerk at Lintons Beauty World

 Job Purposes

The primary job function of the Invoicing clerk is to ensure timely and accurate processing of documents in dispatch of products to internal and external customers.

Scope of Service

• Invoicing – Raise timely, accurate and complete invoices against purchase orders.
• Inter Branch Transfers – Raise timely, accurate and complete IBT’s against warehouse requisitions.
• Identify and resolve clerical errors when they occur.
• General Administrative tasks – Facilitate audits and checking inventory.
• Record filing.
• Respond to general customer calls when needed.
• Receiving – Assist in physical receiving, verification of products as they are delivered.
• Stock Take – Participate in stock takes at the warehouse and at the branches when called upon.

Key Performance Indicators

Measurable Deliverables

• Timely, accurate and completeness of document processing.

Job Requirements

Minimum Qualifications

• Diploma/Degree in a business-related field

Experience

• Experience in data entry.
• Experience in dispatch processes desired.

Technical

Skills / Leadership

Competencies

• Analytical and statistical skills
• Excellent communication, organization, planning and attention to detail.
• Ability to be proactive with a sense of urgency.
• Ability to work in a fast-paced environment that is continually changing.

Language Skills

• English
• Swahili

Key Interations

Key Internal Contacts

• Dispatch Manager.
• Planning, Purchasing and Merchandising Manager
• Area Retail Managers
• Retail Store Managers

Key External Contacts

• Brand Representatives
• Inventory Suppliers