Logistics Assistant at TakaTaka Solutions

Job Description:

• Check live location ControlTech. Conduct hour by hour spot checks to ensure collections are proceeding as per the schedule to ensure collections are done on time in full and error free.
• Monitor daily (collection) trips to ensure that they start on time as scheduled 
• Follow up hour by hour on the collection of new and sensitive clients to ensure it has been done
• Monitor the drives WhatsApp group to pick all the issues raised and liaise with the concerned teams to ensure they are swiftly resolved
• Create Geofences for all clients and generate daily Geofence reports to show the clients visited and those not visited.
• Monitoring trips and raising weekly payment requests.
• Updating km covered on tracking and vehicle workshop documents.
• Compiling lists of missed collections and planning for day trips.
• Notify customer care for any client related issues (delays/ missed with recovery plan).
• Maintain vehicle compliance trackers, i.e. NTSA inspection, Speed. governor certificates, and insurance, and proactively raise requests when one month to due date
• Liaise with the Workshop Supervisor to get timelines for fixing trucks that may have delayed collections
• Raise all the float requests needed and liaise with the designated float holder for swift payment
• Fill workshop log with issues based on truck checks and ad hoc issues
• Liaise with workshop - Communicate issues to workshop and follow-up on repairs
• Have a list of all staff working, what route, what time: Check attendance of staff
• Visit routes to collect data for route optimization, theft sensitivities and other efficiency opportunities
• Direct drivers to all new client locations to ensure first 3 collections are done successfully
• Hand out route print outs and truck checklists
• Conduct thorough investigation of any property damage caused by collection trucks and ensure it’s resolved within 7 days.
• Update all the collection issues raised by the drivers on the established Google shets
• Fill Trip log for all trips with actual times and fullness of trucks
• Calculate fuel requirements for all trucks and allocate the fuel to respective fuel cards.
• Conduct fuel consumption analysis per truck per day to identify trends and flag variances.
• Create staff plan: Plan the work, off and leave days for the drivers and loaders
• Compile and schedule all one off requests and internal trips from the buy back centers, dumpsite trips and trips to various vendor partners, etc
• Re-plan any delayed collection routes or routes that will be likely to be missed 
• Plan the off and leave days for the drivers and loaders.

Requirements:

• Degree/Diploma in  any Business Related field, Logistics and Supply and Chain management.
• At Least One Year proven experience in Logistics  department- Administrative in a similar industrial setting.
• Knowledge of logistics software and tools.