Logistics Coordinator at TakaTaka Solutions

Purpose of the Role: Coordinating and optimizing our logistics operations to ensure the efficient collection, transportation, and delivery of waste materials to our respective Material Recovery Sites.

Responsibilities:-

Client Fulfillment

• Coordinate on time, in full and error free collection from all clients by following up with;
• Logistics Assistant  (Scheduling) to ensure that;
  • All new clients have been assigned routes and first collections scheduled
  • All new clients have been highlighted on the respective day’s collection plan
  • All internal trips are scheduled and actualised within the agreed time
  • All one off collections are scheduled and actualized within 3 days
• Logistics Assistant (Trip Analysis) to ensure that;
  • All clients have accurate pin locations and Geofences
  • All routes are optimized (within and across) to facilitate on time collection from clients
• Logistics Assistant (Admin) to ensure that;
  • All routes have started on time and any collection delay raised
  • All issues raised by the drivers are addressed as per the established protocol.
• Customer care supervisor to ensure that;
  • All collection delays are communicated to affected clients within one hour
• Workshop Supervisor to ensure that;
  • Truck maintenance issues delaying collection are addressed within 2 hours
• Records and Documentation
  • Maintain accurate records of the collection team KPIs and by ensuring that the Logistics Assistants update their sections on the performance on a daily basis

• Data Analysis
  • Calculate fuel requirements for collection trucks and allocate the fuel to respective fuel cards
  • Conduct fuel consumption analysis per truck per day to identify trends and flag variances
  • Work with the Logistics Assistant (scheduling) to ensure drivers and loaders and optimally utilized
• Compliance Tracking
  • Maintain vehicle compliance trackers i.e. NTSA inspection, Speed governor certificates, Insurance and proactively raise requests when one month to due date
• Project Management
  • Work with the Logistics assistants to ensure that all improvement projects are executed within the agreed timelines

• Property damage resolution.
  • Conduct thorough investigation of any property damage caused by collection trucks
  • Liaise with Logistics Manager to ensure that property damages are resolved within 7 days

• Collaboration
  • Coordinate one on one communications between the collection and customer care divisions to facilitate faster resolution

Qualifications.

1. Degree/Diploma in any Business Related field, Logistics and Supply and Chain management.
2. Proven experience as a logistics administrator or similar industrial setting.
3. Knowledge of logistics software and tools.
4. Must be well conversant with:

• Nairobi Routes and its environs.
• NTSA and Traffic Rules and Regulations
• Logistics Software and tools.

Skills

1. Strong mechanical aptitude and problem-solving skills.
2. Knowledge of safety regulations and procedures.
3. Ability to work in a physically demanding and fast-paced environment.
4. Excellent communication and interpersonal skills.
5. Strong organizational and multitasking abilities.
6. Excellent communication and interpersonal skills.
7. Attention to detail and accuracy in record-keeping