Logistics Intern at Tax Justice Network - Africa (TJN-A)

About the Role:

We are looking for a motivated and detail-oriented Logistics Intern to join our team. The intern will assist in various logistical operations and administrative tasks, gaining hands-on experience in the field of supply chain management, office operations, and day-to-day administrative support. The ideal candidate should possess strong organizational skills, the ability to multitask, and a passion for learning about logistics and some administrative processes.

Key Responsibilities
 Logistics Support:

• Assist in coordinating the transportation, storage, and distribution of goods.
• Monitor delivery schedules and ensure timely updates for the vendors' contracts and payment.
• Coordinate with external vendors and service providers to ensure smooth operations.
• Support Logistics team with general duties of planning, scheduling, and purchasing inventory
• Participate with vendor management team in negotiations process to learn how to approach and resolve freight cost and rate issues where lanes show differences to benchmark data
• Work with vendor management team assisting in analysis to provide leverage with category management to influence vendor rate decisions
• Support in Payment processing by putting together necessary paperwork and raising the Purchase requisition and purchase Orders through enterprise resource planning (ERP) software.

Administrative Support:

• Provide administrative support to the logistics team by managing calendars, scheduling meetings, and organizing reports.
• Assist in the preparation and filing of documents, contracts, and other records.
• Help with data entry and maintenance of databases related to inventory and logistics processes.
• Handle office correspondence, including emails, phone calls, and inquiries.

Operational Coordination:

• Support the team in monitoring the daily operations and assist in resolving any operational issues.
• Assist in creating reports and presentations related to logistics and admin functions.
• Help maintain office supplies and coordinate procurement needs.

Process Improvement:

• Identify areas for improvement in logistics and administrative workflows and suggest improvements where appropriate.
• Participate in team meetings and offer input to enhance operational efficiency.

Key Accountability Areas

• Logistics Support:
• Administrative Support
• Operational Coordination
• Process Improvement

Requirements:

• Recently completed a degree in Business Administration, Information Technology, Logistics, or a related field.
• Strong organizational, time-management and multitasking skills.
• Excellent communication, interpersonal skills and ability to prioritize tasks
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., Google Workspace, ERP, NAV, ORACLE SQL Or SAP).
• Strong attention to detail.
• A proactive and eager-to-learn attitude.
• Integrity and commitment to ethical standards.
• Prior experience in administrative, IT, or logisticstasks (internships or volunteer work) is an added advantage.

Benefits:

• Hands-on learning experience in logistics and administrative functions.
• Opportunity to work closely with industry professionals and gain insight into supply chain operations.
• Flexible work hours and the possibility of remote work.
• Mentorship and career development opportunities.