Logistics Officer at HIAS Refugee Trust of Kenya

HIAS Refugee Trust of Kenya (HRTK) – Kenya Office

VACANCY ANNOUNCEMENT- Kenyan Nationals Only

Job title: Logistics Officer (1 position)

Reporting to: Administration and Logistics Manager

Grade: 5

Location: Nairobi

Duration: 8.5 months Contract with possibility of renewal subject to availability of funds and performance

HIAS wishes to recruit a Logistics Officer who will be responsible for providing logistic support and overseeing the overall logistic processes in support of the objectives of the organization.**

Major Duties and Responsibilities

• · Plan, oversee and coordinate logistics operations to ensure smooth accomplishment of HIAS Kenya programs/projects.
• · Schedule and route vehicles and drivers to ensure that HIAS staff transport needs are facilitated to enable them carry out their various assignments
• · Manage transport arrangements for international staff and visitors coming to HIAS Kenya when called upon
• · Participate and support in development and design of logistics support policies and processes for effective operations
• · Provide technical and procedural advice in a broad range of logistics areas
• · Develop and maintain partnership and network with external organizations
• · Ensure logistics requirements take age, gender and diversity needs into consideration
• · Ensure that safe driving practices are adhered to including local driving codes and internally agreed standards.
• · Facilitate timely servicing of all vehicles and ensuring that all repairs carried out meet required standards to minimize accidents and breakdowns.
• · Facilitate renewal of road insurance for HIAS vehicles
• · Monitor HIAS vehicle movements and transport utilization as per required standards
• · Prepare and submit vehicle monitoring reports, including records of vehicle operations, maintenance, expenses, mileage as required
• · Prepare analysis reports to ensure that fuel drawn on all vehicles is put to good use
• · Coordinate use of e-cabs services on needs basis
• · Support logistics needs of the HIAS Transit Centre Operations
• · Account for cash advanced to the logistics department
• · Attend all relevant internal and external meetings
• · Perform any other duty assigned

Required Qualifications and Experience

1. · Bachelor’s Degree in business management with a major in Logistics
2. · 2 years of experience in Logistics and Transport coordination

· Experience in working with a humanitarian NGO will be an added advantage

• Computer literate and with excellent knowledge in computer packages
• Knowledge of Accountability to Affected Populations

Required Skills and Competences

· Must possess a valid BCE driving license and have a valid PSV license

· Must have good knowledge of Nairobi and its environs

• Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels
• Strong people management and leadership skills
• Eminent communication skills.
• Excellent organizational skills
• Ability to adapt to changing work requirements and priorities
• Ability to prioritize tasks, meet deadlines and work with limited supervision
• Ability to work in a demanding and high-pressured environment.
• Skills in budgeting and budget tracking.