Aga Khan University Hospitals in Karachi, Pakistan and Nairobi, Kenya are private, not-for-profit institutions providing high quality health care. The Main Hospitals serve as the principal sites for clinical training for the University's Medical Colleges and Schools of Nursing and Midwifery in Pakistan and East Africa.
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Logistics Officer, LOSHAK, Department of Population Health
The Purchasing and Logistics Officer will be responsible for coordinating procurement, purchasing, logistics, and supply chain operations for the LOSHAK project. The role ensures timely, cost-effective, and compliant acquisition of goods and services; efficient field logistics; effective asset and transport management; and adherence to Aga Khan University policies, the NIH Grants Policy Statement, NIA requirements, and applicable regulatory and audit standards.
The position reports to the Project Manager, with functional link to the Purchasing & Supply Chain Management Department (PSCMD).
Responsibilities
Manage procurement of non-medical goods and services in line with AKU and NIH/NIA requirements.
Source, evaluate, and negotiate with suppliers to ensure value for money while maintaining quality and compliance.
Prepare and follow up purchase requisitions, quotations, Local Purchase Orders (LPOs), contracts, and delivery schedules.
Coordinate logistics for multi-site field activities, including travel, accommodation, per diems, and equipment deployment and retrieval.
Support logistics for specialised research components such as biomarker collection, devices, and field equipment.
Coordinate project transport, vehicle scheduling, fuel management, and routine maintenance.
Maintain accurate assets, inventory, and contract registers in line with institutional and donor audit requirements.
Track procurement and logistics expenditures against approved budgets and support financial reporting.
Liaise with suppliers, service providers, Finance, HR, Compliance, and field teams to ensure smooth project operations.
Support internal and external audits and implement corrective actions as required.
Prepare periodic procurement, logistics, savings, and operations reports.
Requirements
Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field.
Professional certification or membership (e.g. CIPS, KISM) is an added advantage.
Relevant Experience
Minimum of five (5) years’ experience in procurement, logistics, or supply chain management.
Experience working in healthcare, academic research, or donor-funded programmes is strongly preferred.
Demonstrated experience supporting field-based or multi-site operations, ideally in LMIC settings.
Proficiency in MS Office applications and procurement or inventory management systems.
Personal Characteristics & Behaviours
Strong procurement, negotiation, and vendor management skills.
Excellent organisational and coordination abilities, with attention to detail.
Ability to manage multiple priorities and meet tight deadlines.
Strong communication and interpersonal skills.
High level of integrity, accountability, and commitment to compliance.
Willingness to travel as required to support field operations.
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