Logistics Officer at Still I Rise

LOGISTICS OFFICER- NAIROBI

• Department: Programs

• Area: Logistics 

• Location: Nairobi, Kenya

• Direct Supervisor: School Director and Supply Chain Manager 

• Contract: Fixed Term (Renewable)

• Status: Full Time 

• Compensation: Competitive, based on experience

• Starting Date: Immediate

Job Description

Still I Rise is an international NGO with a humanitarian mission to provide protection and quality education to refugee and underprivileged youth. Our flagship institution is our International School in Mathare, Nairobi. Here, we are passionately engaged in one of the world’s most ambitious, unique and exciting educational projects: to offer the very highest quality of schooling experience to some of the most disadvantaged children in East Africa.

We are now seeking an open-minded, thoughtful and creative Supply Chain Manager 

Main Responsibilities

• Responsibility for the smooth running of all school operations relating to logistics, including but not limited to procurement, contracts, maintenance, renovation, asset and transportation; 
• coordinating, consolidating, and ensuring smooth implementation of and adherence to logistic and security procedures and providing logistical support to the food program and all sanitation aspects. 
• Responsibility for all the renovations and maintenance of the school, including requesting quotations, negotiating, and implementing contracts related to renovation work, plumbing, structural and mechanical repairs. 
• Ensuring all insurance policies, safety plans and protocols are compliant with national and internal rules and regulations 
• Asset management: carry on regular inventory activities; tracking and reporting of movement of all items; schedule regular maintenance; record disposal and donation.
• Overseeing all aspects relating to school transportation including upkeep, all safety aspects, routine maintenance and management of driver personnel 
• Assisting the Deputy Principal to bi-annually review, update and create modified risk assessments and security plans with the support of the  Programs Director 
• Procurement, purchasing and management of all goods and supplies including school equipment and materials in accordance with Still I Rise internal procedures
• Carry on scheduled market assessment 
• Carry on comparative bid analysis  and set up of contracts and framework agreements with suppliers 
• Managing all expenses including rental fees, utilities and related expenses of the school plus all associated buildings rented by Still I Rise, in accordance with Still I Rise internal procedures
• Participating in monthly finance and progress report meetings with senior management 
• Leading training workshops, including first aid and emergency protocol walk-throughs during onboarding of new team members and also running workshops, in these specific areas, for the entire team on an ongoing basis,
• Coordinating and supervising auxiliary staff including personnel such as drivers, cleaners, security and kitchen staff 
• Organizing periodic distributions to the students such as hygiene, food etc on a needed basis

Essential Skills:

• Degree in Purchasing and supplies or its equivalent
• Fluent knowledge of the English language- written and oral
•  Minimum age of 23 years
• Ability to adapt to a changing environment and handle multiple priorities.
• Commitment and willingness to work in a challenging environment
• Passion, drive and dedication to our cause
• Experience in accounting and financial management and planning. 
• High level of accountability over work.
• Provision of creative solutions and ways of seeing
• Ability to advise and mentor team members 
• Competent in negotiation and problem solving
• Experience in team management.
• Excellent communication and organizational skills, both written and spoken
• Excellent interpersonal skills
• Strong IT skills including use of MS Office, Google Drive and Slack. 
•  Experience working in a non-profit environment
•  Full Drivers license 

Desirable Skills:

• Previous experience in project coordination, administration or working in the humanitarian field 
• Experience in the education sector
• Experience working with a refugee population
• Experience working with teenagers
• Fluency in Swahili and English