Logistics Officer at United Nations High Commissioner for Refugees (UNHCR)

Duties

• Support all activities pertaining to the logistics function including planning, sourcing, transport, customs clearance, warehousing, asset and fleet management, as applicable. 
• Prepare plans for delivery of relief and other non-food items according to the operational needs and provide regular updates. 
• In emergency situations (refugees, internally displaced persons and/or any other person/s of concern to UNHCR), coordinate with all stakeholders to ensure that the Organization is able to, in a timely and cost-efficient manner, provide core relief and non-food items.
• Apply UNHCR's sourcing and procurement strategy when planning for purchase of important commodities and services. 
• Prepare supply chain management plans, implement them and provide information on the status of requests and the availability of items in the different steps of the supply chain.
• Oversee the procurement process to ensure timely, cost-effective and adequate delivery of commodities and services to support operational needs.
• Identify partners for supply chain projects based on objectives, priorities, strengths and resources of the UNHCR partner and/or contractor, according to criteria consistent with UNHCR rules and regulations.
• Ensure accurate and comprehensive records on logistics activities and provide timely reports and updates both periodically and on request. 
• Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting operations, HQ entities and others, as applicable. 
• Oversee sourcing & procurement activities and deliver information on all sourcing & procurement activities within the AOR. Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting sections. 
• Analyse the quality of commodities and services delivered in relation to the needs of the location and established quality standards. Establish a local quality assurance process.
• Monitor the planning and the supervision of UNHCR's emergency airlifts, sea and road transport arrangements are efficiently carried out.
• Supervise UNHCR's emergency airlifts movements in collaboration with all the stakeholders and the GSMs.
• Ensure the accuracy of supply chain related data in relevant business systems. Based on statistical information and analysis, identify trends and developments in supply chain related matters and adjust decision making if needed.
• Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on supply chain management. 
• Establish and monitor Key Performance Indicators (KPI) for Supplier(s)/Service Provider(s).
• Apply sustainable supply chain strategy throughout activities performed.
• Make recommendations to senior management on resource allocation to support on-going operations.
• Coordinate with Emergency Supply Unit, freight forwarders, and emergency operations for the release of the relief items.

In the Regional Bureaux: 

• Track the progress of specific operations and provide guidance that ensures timely implementation.
• Support Country Operations on how to implement logistical operations based on interpretations of the situation and conclusions to how the operation can be best implemented.
• Track the progress of specific periodic operations and provide guidance that ensures timely implementation.
• Coach and advise individuals or supply teams as requested.
• Provide guidance to Operations based on logistics KPIs for the region and prepare actions plans in case of deviations as required.
• Advise and guide UNHCR operations on the management of their logistics activities in an effective and efficient manner and fully compliant with the prevailing supply chain policies and manuals.
• Develop relevant contacts and build constructive relations with government authorities, partner organizations, UN agencies and others, to foster mutual cooperation for the timely and appropriate logistics management by setting and adapting supply chain structures to the local environment that are consistent with the operational needs. 

In the Country Operations:

• Ensure that applicable exemptions and approvals are obtained in a timely manner (i.e. tax exemption, import customs clearance, waivers etc.).
• Ensure management of incoming pipeline of goods in accordance with prevailing policies, rules and regulations.
• Manage warehousing according to ¿Best Practises¿ and UNHCR rules and regulations.
• Manage and oversee the release and transportation and of relief and other non-food items.
• Provide action plans based on asset management reports, customised reports, and gather information on all assets and provide in-depth reports periodically and when requested.
• Establish and monitor local quality control process.
• Optimise the local supply chain functions and align them with the Operations' evolving needs and management systems, and there is an infrastructure that is robust and flexible enough to accommodate operational volatile requirements.
• Coordinate logistics activities of UNHCR partners and/or contractors performing supply related activities and ensure that they understand and adhere to relevant UNHCR rules and procedures.
• Oversee regular physical verification of PPE and their proper management.
• In coordination with the Global Fleet Management team establish effective asset and fleet management that taking into consideration the local needs and capacities.
• Ensure effective information flow in the supply chain and adapt local process to the prevailing environment.
• Ensure that safety and security of stocks is maintained throughout the warehouse cycle.
• Oversee and ensure systematic conduct of warehousing processes.
• Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level

• For P3/NOC 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree